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UNIT: 10 REBATES

1. What are rebates?
Ø A rebate is a discount, which is granted on the basis of a defined sales volume within a certain period.

2. What happens when a rebate settlement is run?
Ø Credit memo request is generated automatically.

3. When rebate accruals are created?
Ø During billing processing, rebate accruals are determined and posted automatically.

4. What happens when rebate credit memo is created?
Ø Rebate accruals are reversed.


5. What are the prerequisites for rebate processing?
The following must be activated:
Ø Sales organization
Ø Payer master data
Ø Billing document type

6. With the rebate agreement, you can specify
Ø The condition type used with the rebate agreement type
Ø A validity period Proposal

7. When does rebate processing begin?
Ø When a rebate-relevant billing document is created.

8. Rebate accrual amount is calculated using what?
Ø Rebate basis.

9. What is retroactive rebate agreement?
Ø Retroactive rebate agreement allows us to take into account billing documents created before the rebate agreement is created.
10. Accrual amount in retroactive rebate agreement has to be entered manually?
Yes/No. – Yes.

11. What happens when a credit memo is created?
Ø Accruals are cancelled automatically.

12. What is a rebate material?
Ø Rebate material provides information at material level when rebate is settled in case of rebate agreement based on a group of material or to a customer.


UNIT: 7 STATISTICAL CONDITION TYPE

1. Statistical condition type does not change the net value of the item.
Yes/No. – Yes.

2. From where the system derives the cost for the material.
From the accounting view of the material master record
Ø Standard price
Ø Moving average price
The condition type is VPRS in the pricing procedure

3. What rate does the system retrieve for cash discount?
Ø Condition type SKTO retrieves the first percentage rate from the item payment terms.

4. What happens when the customer expected price differs from the automatically determined prices.
Ø If the deviation is more than the allowed value in the sales order, the system will regard this order as incomplete when it is saved.

UNIT: 8 TAXES

1. What factors are considered for calculating taxes?
Ø Business transaction: Departure country (of delivery plant), Destination country (of SH)
Ø Tax liability of the Ship-to Party
Ø Tax liability of the material

2. A tax calculation procedure is assigned where?
Ø Assigned to a country

3. From where the sales tax identification number is determined?
Based on the rule assigned to the sales organization.
Blank – Payer is preferred over Ship-to party
A – Sold-to Party
B - Payer




UNIT: 9 AGREEMENTS

1. A promotion or general marketing plan is defined for what?
Ø For a product line for a certain period of time.

2. Can a promotion have several sales deal assigned to it?
Yes/No. – Yes.

3. Where can you find information regarding promotion and sales deal in the order?
Ø Billing item screen.

4. How can you control the records of a sales deal?
Ø Release status.


UNIT: 6 SPECIAL CONDITION TYPES

1. What is use of condition type HM00?
Ø Price for an item can be entered manually in the header, which will be distributed in the items according to the net value ratio.

2. What is use of condition type Net price PN00?
Ø Net price for an item is entered manually.

3. What is use of condition type Minimum order values AMIW & AMIZ?
Ø Is an item condition determining the minimum order value for a document, if the order value falls short, than AMIZ will calculate the difference and puts the difference value as surcharge in the document. AMIW is a statistical condition type.

4. What is use of condition type Minimum price PMIN?
Ø We can create a minimum price for a material using condition type PMIN.

5. What is use of condition type Interval price PR02?
Ø Interval scales can be set for the condition type using scale type D. Interval prices cannot be used for Group conditions.

6. What is the use of customer hierarchy?
Ø Customer hierarchy can be used during order processing and billing for determining special pricing, discounts and for running statistics for a specific customer under the whole group.

7. How customer hierarchy is created?
Ø Using Node. These nodes are assigned to each other.

8. A pricing agreement with a higher-level node is valid for all the subordinate level nodes.
Yes/No. – Yes. Condition type HI01 is used for this purpose.

9. What is use of condition type Rounding DIFF?
Is a group condition, it will calculate rounding unit and adds the difference.
E.g. Rs. 75.33 will be rounded to Rs. 75.35 based on the rounding unit.

10. A pricing procedure has the following condition types such as

Pallet discount KP00 – Rs. 5 per pallet on whole units
Incomplete Pallet surcharge KP01 – Rs. 50 per pallet
Mixed pallet discount KP02 - From 1pallet - Rs. 10/pallet. From 2pallet – Rs. 20 / pallet.
Surcharge for Incomplete Mixed Pallets KP03. – Rs. 5 per pallet

Material Master M1 & M2 à 50 Car = 1 pallet.

A customer is ordering
Scenario1
20 Car for M1 and 30 Car of M2,
Scenario2
20 Car for M1 and 40 Car of M2,

What effects does the condition types will have in the pricing procedure?

Ans.
Scenario 1 Scenario 2
KP00 – Rs.5 KP00 – Rs.5
KP02 – Rs. 10 KP01 – Rs. 50
KP02 – Rs. 10
KP03 – Rs. 5.




UNIT: 5 SPECIAL FUNCTIONS

1. What is the use group condition?
Ø The condition base value is then calculated as the sum of the individual items within one group. E.g. Material price group K029.

2. What is group condition with varying keys?
Ø Item quantities are accumulated for scale point determination purposes but the rate for each item is taken from its individual condition record.

3. Can you compare two conditions from the master record and determine the best condition in the sales document?
Yes/No. – Yes. By defining and assigning the condition exclusion group to the pricing procedure.

4. Can you compare two condition records within a condition type?
Yes/No. – Yes. Rule B applies to the condition exclusion group.

5. Can you limit a condition, so that it can only be used based on number of orders?
Yes/No. – Yes. Update condition has to be marked for a particular condition type.


6. What are condition supplements?
Ø Groups several conditions that can be supplements with main condition. For this we have to assign the relevant pricing procedure in the main condition type, which contains the necessary conditions. E.g. With PR00, K005, KA00 etc.

7. What is data determination in access?
Ø For pricing, we can determine and use data that is not contained in the document.
Ø E.g. Price book – refers to a pricing determination strategy. (PBU – sales deal for a customer, PBUD – special agreement for a material, PBBS – Base price calculated using the above two condition types.




TSCM62 ORDER FULFILLMENT II
PART II OF II

COURSE: BILLING


UNIT: 1 INTRODUCTION

1. Integration of billing document in SD process chain.
Ø Billing orders and deliveries
Ø Updating the document flow
Ø Creating documents in financial accounting
Ø Updating billing status
Ø Updating the Sales info System
Ø Updating the credit account
Ø Forwarding data to Profitability Analysis

2. What is the structure of a billing document?
Header data
Ø Customer number of Payer
Ø Billing Date
Ø Net value of the entire billing document
Item data
Ø Material number
Ø Billing quantity
Ø Net value of the individual item


UNIT: 2 BILLING OVERVIEW

1. Can you assign more than one chart of accounts to a company code?
Yes/No. – No. Exactly one chart of accounts can be assigned to a company code.

2. Is defining of business area is mandatory?
Yes/No. – No. is it used only for internal reporting.

UNIT: 3 CONTROLLING THE BILLING PROCESS

1. What are the standard billing documents that are defined in the system?
Ø F2 – Invoice
Ø F8 – Pro forma Invoice
Ø G2 – Credit memo
Ø L2 – Debit memo
Ø RE – Returns
Ø S1 – Cancellation
Ø S2 – Cancellation credit memo
Ø LR – Invoice List
Ø IV – intercompany billing
Ø BV – cash sale

2. What are the control parameters in billing?
Ø Number assignment
Ø Partners
Ø Tests
Ø Output
Ø Rebates
Ø Posting block
Ø Account determination
Ø Invoice list type
Ø Cancellation billing type




3. How the billing type is proposed in the system automatically while creating billing document?
From the settings we make in the in the sales document type and the item category.
Sales order Item category



4. Can you change the billing type automatically proposed by the system?
Yes/No. – Yes.

5. What are the possible ways for creating an invoice?
Ø Order related invoice
Ø Delivery related invoice.

6. Can you combine an order and a delivery simultaneously for creating an invoice?
Yes/No. – Yes copying requirements has to be met.



UNIT: 4 SPECIAL BILLING TYPES

1. What happens when you cancel an invoice?
Ø The system copies data from the reference document to the cancellation document and offsets the entry in accounting.

2. Can you cancel a individual item in the billing document?
Yes/No. – Yes

3. For cancellation we have to make an entry in copying control.
Yes/No. – No. The parameter for cancellation is stored in the billing document in the cancellation area.

4. The following are true about the Credit and debit memo request.
Ø These are sales documents
Ø It can created either with reference to an order or billing
Ø It can also be created without reference to previous documents.
Ø All these documents have automatic billing block, which can be customized in settings of these order types.

5. The reason for rejection in the complaint documents can be used for the following purposes
Ø Item should be copied into credit memo with a zero value (reason 10)
Ø Item should not appear at credit memo at all.

6. What is the use of an workflow in credit Memo requests?
Ø The workflow within the framework of credit memo processing now guarantees that the employee responsible is automatically determined and informed when a credit memo request is created, depending on the value involved.

7. The following are true about invoice correction request.
Ø Invoice correction request is a combination of Debit memo request and credit memo request.
Ø Invoice correction request must be created with reference to the corresponding billing document.
Ø When creating an invoice correction request, the items are automatically duplicated. The resulting item categories must have opposite +/- values.
Ø The credit memo items cannot be changed, the corresponding debit memo item, however can be updated
Ø You can delete the credit and debit memos in pairs.
Ø We can create invoice correction request for both quantity and price difference.

8. A returns document is created with reference to a delivery document.
Yes/No. – No. either with reference to Order or the billing document.

9. Can you create a credit memo request for a returns document?
Yes/No. – Yes. If the company wants a release procedure to be followed, we can create a credit memo request for returns order, other wise not required.


10. When you create a returns order, what are the required field to be maintained?
Ø We have to enter the Order reason mandatorily and also the reason for rejection for each order item, other wise we cannot create subsequent delivery free of charge with reference to a returns order.

11. The following are true about pro-forma invoice.
Ø Generally created for export transactions.
Ø Can be created with reference to either orders or deliveries.
Ø Post goods issue is not required for creating delivery related pro-forma invoice.
Ø We can create as many pro-forma invoices as the billing status is not updated in the reference documents.
Ø Data from pro-forma invoice is not transferred to accounting.
Ø In copying control field Quantity/value +/- is not available.

12. The following are the characteristics of a cash sales order.
Ø Delivery is immediately created when order is saved.
Ø Goods issue is posted at a later date, but required before creating actual billing document.
Ø An invoice receipt (RD03) is created from order.
Ø It is an order related billing.
Ø No output determination, as this has already been carried out in the order.
Ø No new price determination in the billing document.
Ø Posting is made to cash settlement account and not to the customer account.
Ø Billing type SV is used for canceling cash sales.


UNIT: 5 DATA FLOW IN BILLING

1. A billing document can be created without reference to any previous documents.
Yes/No. – No. Mandatory reference is required except External transactions.

2. The following are the billing documents, which are created with reference.
Ø Invoice – Sales or delivery document.
Ø Credit Memo - Credit memo request / Billing doc.
Ø Debit Memo - Debit memo request / Billing doc.
Ø Returns credit memo - Returns order.
Ø Credit memo- Invoice correction request.
Ø Pro forma invoice- Order or delivery document
Ø Cancellation invoice- Billing document.
Ø Invoice list- Billing documents
Ø Billing doc. External- External transactions.
Ø Intercompany billing- Delivery document
Ø Rebate credit memo- Rebate credit memo request.

3. Payer, Item number, Pricing, texts are copied to billing doc from where?
Ø From Sales Documents.

4. What data are copied from delivery documents?
Ø Ship-to party
Ø Redetermined freight cost,
Ø Texts etc.

5. Can you influence the data flow from proceeding docs to billing doc?
Yes/No. – Yes. using Data transfer routines.

6. What controls you have in copying control?




7. Can you create a billing document before goods issue?
Yes/No. – No. However it can be customized using copying requirements.

8. Where can you specify your own requirements?
Ø In the transaction VOFM


9. What is the significance of billing quantity?
Ø We can take into account the quantity already billed, while creating a invoice.
10. Can you redetermine the prices in the billing document?
Yes/No. – Yes. However it can be customized that what kind of redetermination has to be carried out. E.g. New prices or only the taxes or freights.


UNIT: 6 CREATING BILLING DOCUMENTS

1. Can you create a billing document by selecting partial quantities from either order or delivery?
Yes/No. – Yes. We have to choose the item selection from the initial reference pop-up, also item category should have billing relevance K

2. While creating billing due list, can you select both order and delivery related billing?
Yes/No. – Yes.

3. Can you create billing document in the simulation mode.
Yes/No. – Yes.

4. Can you customize the system so that billing can happen only on specific dates?
Yes/No. – Yes.
Ø Maintain individual billing dates in the factory calendar using special rules
Ø Assign factory calendar in the customer master record of the payer.

5. Can you create invoices only on specific time?
Yes/No. – Yes. Using background job processing, either periodically or at a specific time.

6. Can you cancel the collective billing run?
Yes/No. – Yes. By using Reverse all function.

7. Can you invoice the external transactions such as orders and deliveries in SAP R/3 system?
Yes/No. – Yes. Using general billing interface (External transactions)


UNIT: 7 TYPES OF SETTLEMENT

1. As a rule, the system attempts to combine all compatible transactions into a single billing document.
Yes/No. – Yes.

2. Is it possible to include both order-related and delivery-related items in the same billing document?
Yes/No. – Yes.

3. When an invoice split automatically happens in the system?
Ø When the header partners or the header data are not identical. E.g. Terms of payment
4. Can you customize the system so that item data also can be used as criteria to split the invoice?
Yes/No. – Yes. By entering the respective field criteria in the VBRK-ZUKRI field.

5. Can you customize the system so that for each individual sales document a invoice is created, even though collective billing is run?
Yes/No. – Yes. By entering the data transfer routine 3 in the copying control and by number of the reference document in VBRK-ZUKRI field

6. What is Invoice list?
Ø Invoice lists contain various billing documents (invoices, credit and debit memos) and can be sent to a payer on specified days or at certain intervals.

7. What customizations are required for creating an invoice list?
Ø Maintain condition type RL00 for factoring discount.
Ø Invoice list type should be assigned to each billing type.
Ø A factory calendar, which specifies when invoice lists are to be created, is to be assigned to payer master record.
Ø Create output condition records for output types LR00.

8. Can you cancel the invoice lists?
Yes/No. – Yes. A corresponding cancellation document is created in FI for factoring discount.


UNIT: 8 SPECIAL BUSINESS TRANSACTIONS

1. What types of Billing Plan are available in the system?
Ø Periodic Billing: to bill the full amount periodically at certain dates. E.g. Service agreements.
Ø Milestone Billing: in order to spread full amount over several dates within a billing plan. E.g. Plant engineering and construction.

2. Billing plan types are assigned where?
Ø Header level to sales document types
Ø Item level to the item categories.


3. What does a billing plan contain?
Ø Start and the end dates, horizon and the billing date.



4. What is the significance of billing date?
Ø Billing date determine how often billing is carried out. E.g. on first day of every month.


5. Can you set a billing block for each billing date in the item?
Yes/No. – Yes.

6. How many billing dates can you enter in a billing plan?
Ø We can enter as many billing dates per billing plan.

7. Can you change the dates that have already been billed in the billing plan?
Yes/No. – Yes.

8. What is retro-bill in the milestone billing?
Ø Changes that occur in the value after certain milestone billing documents have been created are included in the remaining billing dates.

9. How can you control billing date in the milestone-billing plan?
Ø A fixed date.
Ø Required to be updated with actual date of the milestone.
Ø Updated with the actual date of the milestone, if production is completed before the planned billing date.

10. In milestone billing, billing dates are blocked automatically for billing until the milestone is confirmed as completed.
Yes/No. – Yes.

11. What is a billing rule?
Ø Billing rule determines how the value to be billed on a particular date. E.g. fixed amount or a percentage.

12. What is the significance of date categories?
They have the control function at billing date level.
Ø Billing rule
Ø Billing type
Ø Billing block
Ø Fixed date




13. The following are true about down payments.
Ø Processing carried out using billing plan functionality.
Ø One or more down payment agreements are stored as a date in a billing plan.
Ø The value entered as down payment can be either fixed or percentage.
Ø Down payment agreement can be assigned directly to an item, or it can be defined as valid for all items in the order.
Ø Special condition type AZWR is used for down payment items in a sales document.
Ø As soon as the billing date is reached, a down payment request is created automatically by the system and sends it to the customer.
Ø Billing type FAZ is used for down payment request creation.
Ø Tax is determined and displayed automatically for down payment request.
Ø Down payment request is created automatically in FI.

14. How many billing document are created for installment payment?
Ø Only one billing document.

15. The following are true about installment invoice.
Ø Only one invoice is created.
Ø The installment value is entered always in percentage.
Ø A special installment payment term is defined.
Ø Payment term for each installment is defined.
Ø Each installment payment creates an accounts receivable line item posting in FI.

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