FI-AUTOMATIC PAYMENT PROGRAMME&DUNNING
1. Select the correct statement from the given statements.
a. while creating cust/vendor master record with reference the general data& co.cd will n be copied into the new master data.
b. We generally can change the account group of the vend/customer master if required.
c. if we are using sales module we can change the group in case of defining partner roles.
d.. the field status of the cust/vendor master record can be controlled with any specific level if required.
2. select the true statements.
a.IBAN account is used to process the automatic payments through the automatic payment programme.
b.if you set the vendor is customer, the incoming invoices will be cleared against out going invoices automatically.
c.we can assign the alternative payee details in general data of the master record.
d. Creation of master record is mandatory for alternative payee/payer in sap r/3 system.
3. state the right statements from the following.
a. in sap enjoy screen of the customer/vendor can find the details of the house bank .
b. we can post the transactions in complex transaction screen from the sap enjoy screen itself.
C.vendor line items can control the payment currency of the transaction if required.
D.automatic payment programme generally used for vendor payments, and no case permits to clear the customer payments.
e.payment method forms generally common for all company codes.
d.tolerance days in the payment programme will automatically extends the due date, however, the cash discounts will not be covered during the tolerance days.
4.select the correct statements from the given statements.
a.payment method supplants are used as an additional payment methods for app.
b.during the app the user can not control the bill of exchange payments, the system considers automatically.
c.payment method is to be configured at least one level of creation to consider the automatic payment programme.
d. while defining the payment method we however define the document type, otherwise the system considers the default document type automatically.
5.select wrong statements from the following.
a.we can not allow the payment method for other than local currency.
b.we can issue a cheque manually irrespective of the maximum and minimum amounts set in the automatic payment programe.
c.we can control the payments through app basing the customer/vendor postal codes.
d.rankingorder setting is based on the payment method and house bank and currency only
6. Select the correct statements.
a. the payment method can be restricted to specific currency during the specification of ranking order set up.
b.generally the available amounts will be updated with each payment run.
c. while determining the value date generally we follow the payment run posting data +no. of days for value date.
d.generally the app can not consider the bank charges, we need to debit or credit separately.
7.select the correct statements.
a. the run date must always the posting date only,
b. generally the identification number is used to differentiate the programme runs with different run dates.
c.we can not control the documents to be processed during the automatic payment programme.
d.the posting date is commonly used as the run date to identify the programme only.
8.select the correct statements.
a. during the automatic payment execution programme multiple company codes are independently to be mentioned in the programme only.
b.company codes which are belongs to same group can be included in the payment run though they are operating from different countries.
c.payment methods defined for any country code can be used in the app.
d.the parameters controls the open items which are to be paid.
9.select the correct statements.
a. the system selects the open items to be paid during the payment proposal only,
b.edit payment proposal is mandatory for each payment run.
c.system generates two lists i.e., exceptional list and payment list during the payment run.
d.during the payment programme we can group the payment basing on the certain selections or exclude certain documents from the payment run.
10.select the correct statements from the following.
a. exceptional list documents are need to be deleted from the programme.
b.users can specify whether the payment block can be removed when payments are processed.
c.during the edit proposal is completed also, we can make the manual clearing in the vendor account in exceptional cases.
d.payment run only blocks the accounts from being paid manually.
11.select the true statements.
a. payment run will create the postings and update the general ledger .
b.tax adjustments, cash discounts, exchange diff accounts are also updated during the payment run.
c.we can restrict the open items to be cleared during the payment run if required.
d.the bank sub accounts up dation will automatically makes the bank reconciliation .
12. Select the correct statements.
a. the document header text column will automatically updated with run date and identification number for app documents.
b. the check cashing time mentioned in master records over rides the value date mentioned in the app customization.
c.bank postings can be made based on the business area.
d.print programme need not be assigned to payment media while customization of app.
13. Select the right statements.
a. we need individual payment runs for house bank and currency wise for optimization of the performance of the automatic payment programme.
b.print programes are assigned to the payment media while customization at country level.
c.print programme is identies the check lots and house banks and print the checks for documents paid through payment run.
d.automatic payment progrmme identifies any type of check lot for the payment programme.
14.Correct statements are to be identified from the following.
a. a payment method can be used only if it is entered in the master records.
b.a payment proposal can be deleted, recreated, and edited as often as necessary.
c.exceptional list is not a part of payment proposal.
d. automatic payment programme is to be executed once in a day with the same id number.
15. Choose correct statements
a. payment run will not run for credit balances of the vendor, if vendor account having debit balances in it.
b. schedule manager will consider the automatic payment process at repeated intervals.
c. during the dunning process the printing of notices and up dation of master records will be done automatically.
d.customers without dunning procedures will also dunned with default dunning procedures.
16.Select the correct statements in respect of dunning.
a. one time vendors can not be included in the dunning proposal.
b.dunning procedure for vendor can not be used for customers.
c.generally the dunning procedures can not considers the down payments, however considers the standard open items only.
d.dunning procedures can not be created by coping from other procedures, because it is a company code specific requirement.
17.select the correct statements.
a. during the dunning intervals the programme generally will not considers the new open items due during this interval period.
b.we can apply the interest to the over accounts through the dunning procedure programme at the request of the client.
c.minimum days arrears in account are must for selection of overdue items for dunning programme.
d.the line items without grace period, will automatically dunned during the dunning programme despite the grace periods mentioned in the dunning programme.
18.select the correct statements.
a. payment deadline is the final notice in dunning programme.
b.dunning charges are always considers by the programme as local currency specific
only.
c. dunning charges mentioned in the programme as fixed charges or percentage of charge, however the programme considers lower of the two only.
d.we can not configure the over dues items to be included for dunning programme but can not be charged with any dunning charges.
19.state the correct one from the following.
a.dunning procedure is at company code level only, can not be created within the company code level.
b.dunning key controls the dunning levels in the procedure.
c. dunning parameters specify the accounts and documents to be considered for the dunning run.
d.edit dunning run is must before printing the dunning notices
20.specify the true or false from the following.
a.every dunned items must be over due but not every overdue item need not be dunned.
b.dunning procedures can be defined with any number of dunning levels during the implementation of the project at the specific request of the client.
c.payment reminder contains different dunning levels.
d.dunning levels of the dunning run can be decided during the dunning run basing on the no. of days arrears.
21.state the correct statements in respect of dunning not being made.
a. account line items are not overdue as per the days set as minimum days in the account.
b. dunning blocks were set in the line item level
c.incoming payments with payment method are there in the line items.
d.the due date for the credit items generally takes from the invoice only otherwise it is base line date for credit memos.
22.select the correct statements from the following in respect of dunning proposal edit options.
a. dunning proposal can be edited and removed some accounts from the proposal
b.the changes made in the documents during the proposal can automatically considers for the is proposal
c.the dunning level can not be changed in the master records and documents.
d.dunning notices sent to one time customers can not update the records any where.
23. State the correct statements from the following.
a. cross company code dunning can not be possible in one dunning run.
b.customers in different company codes dunned with different notices during the dunning.
c.in order to run the cross company code dunning we need to specify all company codes in the parameters of the dunning programme.
d.dunning blocks and dunning keys will be applicable from the first company code for all company codes.
e. dunning notices are always printed in any currency specified in the dunning programme.
24. Identify the correct statements from the following.
a. balance interest calculation is applicable to only general ledger balances only.
b. time based terms set the validity dates and relationships with interest rates.
c. every master record in sap R/3 should have its interest indicator to calculate the interest.
d. the system will automatically pick the interest rates from the interest indicator.
25. Select the correct statements.
a.void of checks automatically reverses the payment document.
b.lock box functionality is used to improve the collection process of the customers.
c. the account currency of the general ledger account and house bank account currency may some times similar.
d.bank master data is created at company code level.
26. Choose the correct statements.
a.we can define as many financial statement versions as you require for the project.
b.a financial statement version consists of 9 levels only.
c. drill down reporting is a tool used to analyze the general ledger and financial statements also.
d. drill down reports contains generally characteristic values and key figures.
27. Select the true statements.
a.balance confirmation programme automatically creates the balance confirmation and reply slip also.
b.through the foreign currency valuations we can valuate the open items of customer and vendor only.
c.foregin currency valuations automatically update the line items with new values.
d.foregin currency valuations can be done on the basis of specific exchange rate type on the key date.
28. Choose the correct statement in respect of foreign currency valuations.
a.valuation procedure is always fixed on the key date
b. fc valuation can be done for gl valuation group wise also.
c. foreign currency valuation programme automatically reverse the valuations on the next day of key date.
d.fc valuation can only be done corporate group wise only in respect of customer/vendors.
e.valuation method contains parameters for valuation and parameters for exchange rate determinations.
f. exchange rate differences can be posted by using exchange diff key mentioned in the gl master record.
29. Select the correct statements.
a. individual value adjustments are posted through special general ledger concept only.
b.regrouping functionality is used only to classify the receivable/payables basing on the tenor wise.
c.cost of sales accounting needs the activation of functional area.
d.cost of sales ledger is maintains the data relating to functional area.
30. Choose true or false statements.
a. balance carry forward programme can be performed as often as we want.
b.in the schedule manager task list provides the task types to be executed on the day in different ways,.
c.a recurring document can be used to post the accruals and deferrals.
FI QUESTIONS:
FI- ORG.STRU-&- MASTER RECORDS.
1. Select the correct statement in respect of organizational structure of Client.
a. client is a highest organizational unit in R/3 structure
b. client is having own master data and tables
c. client is contains user master data.
d. client level data is applicable for all R/3 applications.
e. user must enter client key to access the master records.
2. Select the right statement in respect of company code.
a. Company code is the mandatory in R/3 structure.
b. a company code is an independent legal entity.
c. a company code is obliged to prepare financial statements under law.
d. generally separate company code is required per country.
3. Select the correct statements in respect of business area.
a. Business area also an org. structure created under company code.
b. business areas always need to be assigned to any one company code
c. business areas can prepare separate balance sheets.
d. until otherwise the use of business area is optional only.
4. Select the correct statements from the following.
a. each company code contains currency code.
b. the currency named in company code is named as local currency or home currency.
c. the other transactional currencies are translated into local currency.
d. each company code always assigned to company.
e. One company code can be assigned to many companies.
f. many company codes can be assigned to one company.
5. Select the correct statements from the following.
a. fiscal year is defined at company code level only.
b. fiscal year defines posting periods.
c. fiscal year may be a year dependant or independent.
d. fiscal year may be defined as shortened fiscal year also.
6. Select the correct statements in respect of the fiscal year definition.
a. fiscal year definition contains normal as well as special posting periods.
b. fiscal year defines maximum 16 posting periods only.
c. Independent fiscal year is always calendar year only.
d. year specific fiscal year has different posting periods.
7. Select the correct statement in respect of currencies.
a. each currency has validity period.
b. the relationship between currencies are defined through translation ratios.
c. we can use one base currency per each exchange rate type only,
d. we can use different tools like inversion, base currency exchange rate spreads in r/3 system.
8. Select the correct statement in respect of chart of accounts.
a .chart of accounts defined at company code level.
b. chart of accounts contains general ledger accounts.
c. chart of accounts needs to be assigned to company code.
d. one chart of accounts can be assigned to many company codes.
9. Select the correct statements in respect of chart of accounts.
a. chart of accounts needs to specify the maintenance of language in which it is to be maintained.
b. chart of accounts specify the length of general ledger account number.
c. chart of accounts specify the group chart of accounts to which it is linked.
d. chart of accounts can be blocked for further uses.
10. Specify the correct statement in respect of chart of accounts.
a. chart of accounts controls the length of gl account as maximum 10 digits always.
b. the creation of cost elements can be controlled through the definition of chart of accounts.
c. one chart of accounts can be assigned to many company codes
d. assignment of one chart of accounts is mandatory for each company code
11. Select the correct statements in respect of General Ledger Master Record.
a. general ledger master record contains two levels i.e. general data and company code data.
b. the master data lay out is determined by account groups.
c. chart of accounts data definition is must for creating company code data.
d. general ledger master record can sometimes created company code data before defining chart of account segment also.
12. Select the correct statement in respect of block of general ledger master record.
a. gl account can be blocked for either chart of account segment and company code data.
b. a gl account can be blocked for posting, planning purposes.
c. gl account master creation can be done through sample account also.
d. group account number is to be mentioned in company code segment while creating the general ledger account.
13. Select the correct statement from the following.
a. a chart of accounts can be operative chart of accounts, group chart of accounts and country specific chart of accounts.
b. a group consolidation of accounts group chart of accounts is always must.
c. country specific chart of accounts needs to be assigned to company code and have to mention the one to one account in chart of segment while creating the gl account.
d. a gl account is always defaulted by local currency while creation an account.
14. Select the correct statements from the following account groups.
a. we can define as many as account groups, however, we need to define at least two groups manditarily.
b. the number ranges of the account groups always overlapped.
c. the field status of the two segments of the master record will be decided by the account groups
d. the number ranges can be defined as external or internal for account groups.
15. Select the correct statements from the following in respect of creation of gl account.
a. a gl account can be created from copying from chart of accounts assigned to another company code.
b. a gl account can be created with sample document.
c. a gl account can be created first in company code and can be created centrally.
d. a gl account can be blocked for company code posting exclusively.
16. Select the correct statements from the following.
a. account groups in r/3 system are defined at client level any company code can use it.
b. in gl master record field status group is a mandatory field.
c. reconciliation account definition is needs to maintained at company code level only.
d. we can not post the transactions into reconciliation accounts directly.
17. Select the correct statements from the following.
a. open item selection need not necessitates for selection of line item display.
b. line item selection always prompt for selection of open item selection.
c. sort key is to sort the general ledger accounts as per the account groups.
d. accounts with local currency will allow the transactions only in local currency.
18. Select the correct statements from the following.
a. if the account currency is foreign currency, we can not post the transactions in any currency other than account currency.
b. we can change the master data in chart of accounts segment, company code segment at the same time.
c. reconciliation accounts are updated on daily basis
d. display of line item is always set for a gl account.
19. Select the correct statements from the following.
a. a document is a posted transaction in r/3 system, it is identified with document number company code, and fiscal year .
b. the document header data is controlled by document type however line items are controlled by posting keys.
c. a business transaction in r/3 system always creates more than one document.
d. every document type in my sap erp system contains one number range only.
20. State the correct statement from the following.
a. document types are defined at client level, however used to post the transactions at company code level.
b. document types controls the status of the reference number field of the header data only.
c. document types controls the account types to be transaction with.
d. each document type can have separate number range interval either the option for internal or external.
21. Select the correct statements from the following.
a. each document type can have same number range if you require, However, same number range can have different number range interval.
b. a document type controls the exchange rate type can be used with the document type.
c. a number range can be set for a document type each fiscal year wise only.
d. the document number ranges can overlap for the business transactions.
22. Select the correct statements from the following.
a. posting keys are defined at client level requires assignment at company code to post the business transactions either to debit or credit.
b. posting keys controls the field status for the line item level has always priority over the company code field status variant.
c. we need to assign the posting keys while posting the transactions through sap enjoy screen options.
d. posting key controls the account types and other special attributes if required.
23. Select the correct statement form the following.
a. we can assign field status variant to each gl account while creation.
b. one field status group can be assigned to all gl master records if required.
c. field status groups are to be assigned to company code to use in the company code.
d. sub ledger account field status are determined by the filed status group assigned to the sub ledger accounts.
24. Select the correct statements from the following.
a. posting period variants are defined at company code level, and need to assigned to company code.
b. we can open two posting period intervals in case of requirement.
c. we can control the account types while open and close the posting periods for a company code, however account type+ must for other account type controls.
d. generally the system will check the posting date with the posting period and fiscal year and allows the posting.
25. Select the correct statements from the following.
a. the tolerances are set up for company code level, and set in any currency if required.
b. the tolerances are set up at per document, per customer/vendor and user level as well.
c. tolerances can be set up for user group wise in the implementation project.
d. we can set the maximum cash discount while setting the tolerances at company code level.
26. Select the correct statements form the following.
a. default settings can be set as current date as posting date, company code for repeated transactions, posting key for document type.
b. parameter id can be set at company code and currency wise.
c. default settings can be set for user master wise also.
d. maximum exchange rate diff also can be set as default in the customization.
27. Select the correct statements from the following.
a. we can not change the header data fields in any environment once posted the document.
b. changeable fields can be a user specific during the implementation of a project
c. change rules can be set basing on account types, company code, transaction classes wise also.
d. debit/credit indicator of a document can also change if you require during the change document.
28. Select the correct statements from the following.
a. we can reverse gl document only either individually or mass reverse.
b. standard reversal need not require reason code assignment during the reversal of a document with standard reversal.
c. negative reversal can be done automatically by the user while reversing a document.
d. by default the system uses normal reversal for reversing the documents.
e. we can not reverse the document other than the posting date.
29. Select the correct statement form the following in case of negative reversal
a. a company code should permit the negative postings.
b. a document type also should permit the negative postings
c. separate reason code need to defined for negative reversals.
d. system default considers the posting date itself as reversal date.
e. we reverse the document even in the closed posting period also.
30. Select the correct statement from the following in respect of payment terms.
a. payment terms are defined at client level only.
b. we can set payment terms individually or collectively for vendor and customers.
c. payment terms contains cash discount periods and percentages.
d. base line date for calculation will be decided from payment terms.
31. Select the correct statement pertaining to payment terms.
a. payment terms can be assigned at three levels
b. credit memos attracts the same payment terms from the invoice related credit memos.
c. payment terms defaulted from other application components will prevail incase of invoices emanating from respective components.
d. day limit is the day upto which the terms will applicable, it contains the multiple payment terms.
32. Select the correct statements from the following.
a. payment method, and payment blocks mentioned in the payment terms defaulted to line item level always.
b. we can set different baseline dates as per the configuration requirement.
c. we can set as many as cash discount periods in the payment terms.
d. payment terms can be set in the definition of document type also.,
33. Select the correct statement from the following.
a. we can not define separate payment terms for holdback or retainage terms.
b. the hold back payment terms splits the invoices automatically if the same is assigned to line items.
c. the total installment share values always set as 100% maximum
d. we can set different payment terms for each installment payment terms.
34. Select the correct statement from the following.
a. tax procedure is always defined at company code level.
b. in sap R/3 system supports for two types of taxes for processing .
c. taxes can be levied at federal/country level and state/jurisdiction level.
d. condition types are used to calculate the taxes at country level.
e. account keys are used to determine the gl accounts automatically
f. tax codes are defined at country level.
35. Select the correct statement from the following in respect of tax codes.
a. it determines the tax type used for calculation,
b. tax codes are used to define the tax rates and gl accounts.
c. tax codes are either linked to country code or tax jurisdiction code always.
d. tax codes with jurisdiction codes are always date specific.
36. Select the correct statements from the following.
a. while cross company code transaction the system creates two entries with the same document number in the respective company code.
b. the cross company code document number is stored in the document header data.
c. generally the cross company code transactions, will not distribute the taxes to respective company codes.
d. we can not reverse the cross company code document.
37. Select the correct statement from the following. a document with open item can be archived after certain period in archiving rules.
b. a document with open item is considered as in complete document in my sap r/3 system.
c. the account balance will become zero in posting with clearing and account clearing.
d. posting with clearing can not be executed in several accounts with different currencies, and different account types simultaneously.
38. Select the correct statements from the following.
a. posting with clearing is always automcatically and account clearing always done manually.
b. posting a zero balance is considered as account clearing.
c. we can clear the open items by using automatic clearing basing on the specific configurations.
d. automatic clearing can not clear the noted items,
39. Select the correct statement from the following.
a. clearing document can not be reversed like normal documents.
b. partial payments will not clear the open item during the partial payment clearing.
c. residual clearing posts a separate document in case of residual clearing automatically.
d. residual clearing creates a document and posts the amount as payment differences if the configuration made accordingly.
40. Select the correct statement from the following in respect of clearing.
a. a payment in clearing may be a partial clearing.
b. a payment differences may be posted as a residual item.
c. payment differences can be posted to separate gl account if assigned with a reason code.
d. can be posted as payment on account.
41. Select the correct statement from the following.
a. a residual amount can be dunned with normal dunning or with separate dunning key.
b. a residual items can also attracts the same payment terms as same as cleared item or separate payment terms for residual items.
c. we can assign more than one reason codes to post the payment differences.
d. reason codes are used to post the documents for post process evaluations.
42. Select the correct statements from the following.
a. exchange rate differences will be calculated by the system automatically as gain or loss.
b. exchange rate diff account can be created for all currencies and currency types.
c. exchange rate diff account can be created per currency and per currency type also.
d. exchange rate diff account can be set individually per currency wise also.
43. Select the correct statement from the following in respect of cash journal accounts.
a. cash journal account can be created per currency wise.
b. during the implementation we can create as many cash journal accounts as required.
c. we need to create separate business transaction keys to use in cash journal account.
d. we can process the check receipts and special gl transactions through cash journal.
44. Select the correct statements from the following.
a. noted items are always single line account assignment not to be displayed in general ledger.
b. automatic offsetting accounts generally updates the general ledger but not a part of preparation of financial statements, however displayed as foot note to the balance sheet.
c. noted items can be included in the automatic payment programme or dunning programme.
d. special gl indicators are defined at client level and can be assigned to company code.
1. Select the correct statement in respect of organizational structure of Client.
a. client is a highest organizational unit in R/3 structure
b. client is having own master data and tables
c. client is contains user master data.
d. client level data is applicable for all R/3 applications.
e. user must enter client key to access the master records.
2. Select the right statement in respect of company code.
a. Company code is the mandatory in R/3 structure.
b. a company code is an independent legal entity.
c. a company code is obliged to prepare financial statements under law.
d. generally separate company code is required per country.
3. Select the correct statements in respect of business area.
a. Business area also an org. structure created under company code.
b. business areas always need to be assigned to any one company code
c. business areas can prepare separate balance sheets.
d. until otherwise the use of business area is optional only.
4. Select the correct statements from the following.
a. each company code contains currency code.
b. the currency named in company code is named as local currency or home currency.
c. the other transactional currencies are translated into local currency.
d. each company code always assigned to company.
e. One company code can be assigned to many companies.
f. many company codes can be assigned to one company.
5. Select the correct statements from the following.
a. fiscal year is defined at company code level only.
b. fiscal year defines posting periods.
c. fiscal year may be a year dependant or independent.
d. fiscal year may be defined as shortened fiscal year also.
6. Select the correct statements in respect of the fiscal year definition.
a. fiscal year definition contains normal as well as special posting periods.
b. fiscal year defines maximum 16 posting periods only.
c. Independent fiscal year is always calendar year only.
d. year specific fiscal year has different posting periods.
7. Select the correct statement in respect of currencies.
a. each currency has validity period.
b. the relationship between currencies are defined through translation ratios.
c. we can use one base currency per each exchange rate type only,
d. we can use different tools like inversion, base currency exchange rate spreads in r/3 system.
8. Select the correct statement in respect of chart of accounts.
a .chart of accounts defined at company code level.
b. chart of accounts contains general ledger accounts.
c. chart of accounts needs to be assigned to company code.
d. one chart of accounts can be assigned to many company codes.
9. Select the correct statements in respect of chart of accounts.
a. chart of accounts needs to specify the maintenance of language in which it is to be maintained.
b. chart of accounts specify the length of general ledger account number.
c. chart of accounts specify the group chart of accounts to which it is linked.
d. chart of accounts can be blocked for further uses.
10. Specify the correct statement in respect of chart of accounts.
a. chart of accounts controls the length of gl account as maximum 10 digits always.
b. the creation of cost elements can be controlled through the definition of chart of accounts.
c. one chart of accounts can be assigned to many company codes
d. assignment of one chart of accounts is mandatory for each company code
11. Select the correct statements in respect of General Ledger Master Record.
a. general ledger master record contains two levels i.e. general data and company code data.
b. the master data lay out is determined by account groups.
c. chart of accounts data definition is must for creating company code data.
d. general ledger master record can sometimes created company code data before defining chart of account segment also.
12. Select the correct statement in respect of block of general ledger master record.
a. gl account can be blocked for either chart of account segment and company code data.
b. a gl account can be blocked for posting, planning purposes.
c. gl account master creation can be done through sample account also.
d. group account number is to be mentioned in company code segment while creating the general ledger account.
13. Select the correct statement from the following.
a. a chart of accounts can be operative chart of accounts, group chart of accounts and country specific chart of accounts.
b. a group consolidation of accounts group chart of accounts is always must.
c. country specific chart of accounts needs to be assigned to company code and have to mention the one to one account in chart of segment while creating the gl account.
d. a gl account is always defaulted by local currency while creation an account.
14. Select the correct statements from the following account groups.
a. we can define as many as account groups, however, we need to define at least two groups manditarily.
b. the number ranges of the account groups always overlapped.
c. the field status of the two segments of the master record will be decided by the account groups
d. the number ranges can be defined as external or internal for account groups.
15. Select the correct statements from the following in respect of creation of gl account.
a. a gl account can be created from copying from chart of accounts assigned to another company code.
b. a gl account can be created with sample document.
c. a gl account can be created first in company code and can be created centrally.
d. a gl account can be blocked for company code posting exclusively.
16. Select the correct statements from the following.
a. account groups in r/3 system are defined at client level any company code can use it.
b. in gl master record field status group is a mandatory field.
c. reconciliation account definition is needs to maintained at company code level only.
d. we can not post the transactions into reconciliation accounts directly.
17. Select the correct statements from the following.
a. open item selection need not necessitates for selection of line item display.
b. line item selection always prompt for selection of open item selection.
c. sort key is to sort the general ledger accounts as per the account groups.
d. accounts with local currency will allow the transactions only in local currency.
18. Select the correct statements from the following.
a. if the account currency is foreign currency, we can not post the transactions in any currency other than account currency.
b. we can change the master data in chart of accounts segment, company code segment at the same time.
c. reconciliation accounts are updated on daily basis
d. display of line item is always set for a gl account.
19. Select the correct statements from the following.
a. a document is a posted transaction in r/3 system, it is identified with document number company code, and fiscal year .
b. the document header data is controlled by document type however line items are controlled by posting keys.
c. a business transaction in r/3 system always creates more than one document.
d. every document type in my sap erp system contains one number range only.
20. State the correct statement from the following.
a. document types are defined at client level, however used to post the transactions at company code level.
b. document types controls the status of the reference number field of the header data only.
c. document types controls the account types to be transaction with.
d. each document type can have separate number range interval either the option for internal or external.
21. Select the correct statements from the following.
a. each document type can have same number range if you require, However, same number range can have different number range interval.
b. a document type controls the exchange rate type can be used with the document type.
c. a number range can be set for a document type each fiscal year wise only.
d. the document number ranges can overlap for the business transactions.
22. Select the correct statements from the following.
a. posting keys are defined at client level requires assignment at company code to post the business transactions either to debit or credit.
b. posting keys controls the field status for the line item level has always priority over the company code field status variant.
c. we need to assign the posting keys while posting the transactions through sap enjoy screen options.
d. posting key controls the account types and other special attributes if required.
23. Select the correct statement form the following.
a. we can assign field status variant to each gl account while creation.
b. one field status group can be assigned to all gl master records if required.
c. field status groups are to be assigned to company code to use in the company code.
d. sub ledger account field status are determined by the filed status group assigned to the sub ledger accounts.
24. Select the correct statements from the following.
a. posting period variants are defined at company code level, and need to assigned to company code.
b. we can open two posting period intervals in case of requirement.
c. we can control the account types while open and close the posting periods for a company code, however account type+ must for other account type controls.
d. generally the system will check the posting date with the posting period and fiscal year and allows the posting.
25. Select the correct statements from the following.
a. the tolerances are set up for company code level, and set in any currency if required.
b. the tolerances are set up at per document, per customer/vendor and user level as well.
c. tolerances can be set up for user group wise in the implementation project.
d. we can set the maximum cash discount while setting the tolerances at company code level.
26. Select the correct statements form the following.
a. default settings can be set as current date as posting date, company code for repeated transactions, posting key for document type.
b. parameter id can be set at company code and currency wise.
c. default settings can be set for user master wise also.
d. maximum exchange rate diff also can be set as default in the customization.
27. Select the correct statements from the following.
a. we can not change the header data fields in any environment once posted the document.
b. changeable fields can be a user specific during the implementation of a project
c. change rules can be set basing on account types, company code, transaction classes wise also.
d. debit/credit indicator of a document can also change if you require during the change document.
28. Select the correct statements from the following.
a. we can reverse gl document only either individually or mass reverse.
b. standard reversal need not require reason code assignment during the reversal of a document with standard reversal.
c. negative reversal can be done automatically by the user while reversing a document.
d. by default the system uses normal reversal for reversing the documents.
e. we can not reverse the document other than the posting date.
29. Select the correct statement form the following in case of negative reversal
a. a company code should permit the negative postings.
b. a document type also should permit the negative postings
c. separate reason code need to defined for negative reversals.
d. system default considers the posting date itself as reversal date.
e. we reverse the document even in the closed posting period also.
30. Select the correct statement from the following in respect of payment terms.
a. payment terms are defined at client level only.
b. we can set payment terms individually or collectively for vendor and customers.
c. payment terms contains cash discount periods and percentages.
d. base line date for calculation will be decided from payment terms.
31. Select the correct statement pertaining to payment terms.
a. payment terms can be assigned at three levels
b. credit memos attracts the same payment terms from the invoice related credit memos.
c. payment terms defaulted from other application components will prevail incase of invoices emanating from respective components.
d. day limit is the day upto which the terms will applicable, it contains the multiple payment terms.
32. Select the correct statements from the following.
a. payment method, and payment blocks mentioned in the payment terms defaulted to line item level always.
b. we can set different baseline dates as per the configuration requirement.
c. we can set as many as cash discount periods in the payment terms.
d. payment terms can be set in the definition of document type also.,
33. Select the correct statement from the following.
a. we can not define separate payment terms for holdback or retainage terms.
b. the hold back payment terms splits the invoices automatically if the same is assigned to line items.
c. the total installment share values always set as 100% maximum
d. we can set different payment terms for each installment payment terms.
34. Select the correct statement from the following.
a. tax procedure is always defined at company code level.
b. in sap R/3 system supports for two types of taxes for processing .
c. taxes can be levied at federal/country level and state/jurisdiction level.
d. condition types are used to calculate the taxes at country level.
e. account keys are used to determine the gl accounts automatically
f. tax codes are defined at country level.
35. Select the correct statement from the following in respect of tax codes.
a. it determines the tax type used for calculation,
b. tax codes are used to define the tax rates and gl accounts.
c. tax codes are either linked to country code or tax jurisdiction code always.
d. tax codes with jurisdiction codes are always date specific.
36. Select the correct statements from the following.
a. while cross company code transaction the system creates two entries with the same document number in the respective company code.
b. the cross company code document number is stored in the document header data.
c. generally the cross company code transactions, will not distribute the taxes to respective company codes.
d. we can not reverse the cross company code document.
37. Select the correct statement from the following. a document with open item can be archived after certain period in archiving rules.
b. a document with open item is considered as in complete document in my sap r/3 system.
c. the account balance will become zero in posting with clearing and account clearing.
d. posting with clearing can not be executed in several accounts with different currencies, and different account types simultaneously.
38. Select the correct statements from the following.
a. posting with clearing is always automcatically and account clearing always done manually.
b. posting a zero balance is considered as account clearing.
c. we can clear the open items by using automatic clearing basing on the specific configurations.
d. automatic clearing can not clear the noted items,
39. Select the correct statement from the following.
a. clearing document can not be reversed like normal documents.
b. partial payments will not clear the open item during the partial payment clearing.
c. residual clearing posts a separate document in case of residual clearing automatically.
d. residual clearing creates a document and posts the amount as payment differences if the configuration made accordingly.
40. Select the correct statement from the following in respect of clearing.
a. a payment in clearing may be a partial clearing.
b. a payment differences may be posted as a residual item.
c. payment differences can be posted to separate gl account if assigned with a reason code.
d. can be posted as payment on account.
41. Select the correct statement from the following.
a. a residual amount can be dunned with normal dunning or with separate dunning key.
b. a residual items can also attracts the same payment terms as same as cleared item or separate payment terms for residual items.
c. we can assign more than one reason codes to post the payment differences.
d. reason codes are used to post the documents for post process evaluations.
42. Select the correct statements from the following.
a. exchange rate differences will be calculated by the system automatically as gain or loss.
b. exchange rate diff account can be created for all currencies and currency types.
c. exchange rate diff account can be created per currency and per currency type also.
d. exchange rate diff account can be set individually per currency wise also.
43. Select the correct statement from the following in respect of cash journal accounts.
a. cash journal account can be created per currency wise.
b. during the implementation we can create as many cash journal accounts as required.
c. we need to create separate business transaction keys to use in cash journal account.
d. we can process the check receipts and special gl transactions through cash journal.
44. Select the correct statements from the following.
a. noted items are always single line account assignment not to be displayed in general ledger.
b. automatic offsetting accounts generally updates the general ledger but not a part of preparation of financial statements, however displayed as foot note to the balance sheet.
c. noted items can be included in the automatic payment programme or dunning programme.
d. special gl indicators are defined at client level and can be assigned to company code.
SD CERTIFICATION QUESTIONS: UNIT: 9 INCOMPLETION
1. An incompletion log is a list of all the data essential to your company in a sales document that has not yet been entered in the system.
Yes/No. – Yes.
2. Can you edit a incomplete order once you have saved in the system?
Yes/No. – Yes. List of all incomplete orders can be generated and can be edited.
3. Can u save an incomplete sales order.
Ø It depends on customizing in sales document type, whether a warning or an error message has to be given by the system.
4. You can create a new order with reference to an incomplete order.
Yes/No. – No. Any incomplete document cannot be taken as reference.
5. Incompleteness log can be maintained at all the three levels of a sales document.
Yes/No. – Yes.
6. Where do you assign the incompleteness procedure.
Ø Header level to Sales Document type
Ø Item level to Item categories
Ø Schedule line level to Schedule line categories.
7. What is the role of a status group in incompletion procedure?
Ø When you define the status groups, you decide which steps should be prevented if data is missing.
8. Where do you assign this status groups?
Ø A status group is assigned to each field in the incompletion procedure.
UNIT: 10 PARTNER DETERMINATION
1. Business partners that exist in market place are represented with a partner type in the R/3 system.
Yes/No. – Yes.
2. What partner type exits in the system?
Ø AP – Contact Person
Ø KU – Customer
Ø LI – Vendor
Ø PE- Personnel
3. Partner function represents the role each partner type play within business transaction
Yes/No. – Yes.
4. Can one partner take on several functions?
Yes/No. – Yes.
5. What are the mandatory partner function for a sales order to be processed?
Ø Sold-to party (SP)
Ø Ship-to party (SH)
Ø Payer (PY)
Ø Bill-to party (BP)
6. The contact person can also be assigned to another customer.
Yes/No. – Yes.
7. Can you maintain partner relationships both in sales documents and in master data.
Yes/No. – Yes. you need to do separate partner determination for each of this objects.
8. Can you assign several partners to one partner function in the customer master?
Yes/No. – Yes.
9. Which is a unique partner function in customer master?
Sold-to Party.
10. In sales document, several partners can be assigned to a partner function
Yes/No. – No. only one partner can be assigned to each partner function, the exception is for outline agreements (partner functions AA and AW).
11. Can a sales document be created for two sold-to party?
Yes/No. – No.
12. Can a sales document have two Ship-to parties?
Yes/No. – Yes. Can be maintained at item partner level.
13. Is it possible to enter or change the address of a partner manually in a sales document once it is proposed from master data?
Yes/No. – Yes. It doesn’t effect the master data.
14. What are the partner objects for which you maintain partner determination?
Ø Customer Master à Account group
Ø Sales document Header à Sales Document type
Ø Sales document item à Item category in sales
Ø Delivery à Delivery type
Ø Billing header à Billing type
Ø Billing item à Billing type
Ø Sales Activity (CAS) à Sales activity type
15. Explain the partner determination procedure for customer master
Ø Partner Function to the Account group
Ø Partner Function to the Partner Procedure
Ø Partner procedure to the Account group
16. An account group controls what?
Ø Each data field, the number range and different information from can tab pages of the customer master.
17. Can you use other sources to automatically determine business partners in sales documents, Eg. Contact persons, Credit representative, forwarding agent etc
Yes/No. – Yes. we have to maintain relevant partner function in the partner procedure.
UNIT: 13 FREE GOODS
1. What are the two types of free goods function offered in the R/3 system.
Ø Inclusive: is a part of ordered quantity, both involve the same material and quantity units.
Ø Exclusive: extra goods free of charge, can be another article.
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2. Can the quantity unit in exclusive free good be different?
Yes/No. – Yes.
3. What happens if the quantities in the main item change or if the pricing date changes in the sales order.
Ø The system re-reads the free goods master record, then deletes the sub-items and re-creates them.
Ø Any manual changes to the free good quantity are lost.
4. If prices is re-run in the sales order, does it effect the free goods determination?
Yes/No. – No.
5. in what way you restrict the master records of free goods
Ø Validity Period:
Ø Minimum Quantity
Ø Calculation type
Ø Delivery control
Ø Scales
6. Free goods quantity is the quantity that is calculated from discount quantity and not the minimum quantity.
Yes/No. – Yes.
7. What are the three rules provided by the system to calculate free goods
Ø Pro-rated: proportionate determination
Ø Unit related:
Ø Whole units
8. How the system transfers free goods information to CO-PA
Ø Scenario1: Pricing is deactivated for free goods, only cost is set in sub-item
Ø Scenario2: Pricing is activated but it is discounted with 100%.
Ø Scenario3: Cumulation of calculation price for sub-item configured at main item level.
9. How free goods are determined in the system
Ø it is determined based on the combination of Sales area, document pricing procedure and customer pricing procedure using condition technique.
UNIT: 12 MATERIAL DETERMINATION
1. For what material determination is used?
Ø Material determination provides you with a tool for automatically exchanging materials in the sales document.
2. A substitution reason to every master record in material determination defines how the material should be determined.
Yes/No. – Yes.
3. You do not need a material master record for the material number that you are replacing.
Yes/No. – Yes.
4. Can you find the information about the material which was replaced in the order.
Yes/No. – Yes. The item overview for Sales A view.
5. Can you configure the system so that you can select the products manually
Yes/No. – Yes. We have to enter reason for substitution 0005, then the system displays the list of materials that are maintained in the master record.
6. if there are more than one material in the master record, the sequence in which they appear defines the priority that they have.
Yes/No. – Yes.
7. In automatic product selection, the system replaces the entered material automatically if it is not available.
Yes/No. – Yes. we have to assign reason for substitution 0004 and 0006.
8. If automatic product selection is being used, the system may display the entered and the substituted material as main and sub-items in the sales order.
Yes/No. – Yes.
9. you can choose whether or not to re-run material determination when the delivery is created.
Yes/No. – Yes.
10. what happens when the system re-runs material determination
Ø the substitution may change due to the new availability situation
11. Is partial product selection allowed in material determination?
Yes/No. – Yes. The partial confirmation of product selection allows us to deal with shortfall cases.
12. Can you view the information on how the system determined the materials
Yes/No. – Yes. we can activate the analysis for material determination in the sales document.
13. How material is determined in a sales document?
Ø Material determination procedure is assigned to sales document type
14. Can you ensure in the system that a particular customer should not receive certain materials?
Yes/No. – Yes. by creating material listing
15. What happens when certain materials that are listed for sold-to party are excluded in payer master while creating a order.
Ø Sold-to party gets the precedence
16. You can also exclude certain materials for a particular customer in the system.
Yes/No. – Yes. by creating material exclusion
UNIT: 11 OUTLINE AGREEMENTS
1. What are the two major outline agreements in the R/3 system
Ø Scheduling agreements
Ø Contracts: Value and quantity contracts
2. The scheduling agreements contain fixed delivery dates and quantities.
Yes/No. – Yes.
3. What happens when the quantity in the schedule line exceeds target quantity
Ø the system issues a warning message
4. How billing happens for a scheduling agreements?
Ø Processing invoice periodically eg. Once a month
Ø Collective invoice: deliveries due are billed
5. A contract is an outline agreement that is valid for certain period.
Yes/No. – Yes.
6. A contract does not contain any schedule lines, delivery quantities or delivery dates.
Yes/No. – Yes.
7. can you agree on special price agreements or delivery times in a contract
Yes/No. – Yes.
8. How a contract is fulfilled?
Ø With individual release orders.
9. What are the ways you can create a release order for a contract?
Ø Create with reference in the initial screen
Ø In the sales document menu
Ø Assign an order item subsequently
Ø Use automatic system search for open outline agreements
10. Can you customize your system so that it automatically searches for any open outline agreements?
Yes/No. – Yes. enter the messages for contract field in the sales document types
11. What is a value contract?
Ø It defines that your customer agrees to purchase a fixed total value(target amount) of goods and services during the defined period. It includes:
Ø Special price agreements
Ø Customer restriction
Ø Material restrictions
12. Can the target value be changed once you have created a value contract.
Yes/No. – Yes.
13. How can you restrict the materials in value contract
Ø Product hierarchy
Ø List of Valid materials (Assortment Module)
Ø Restriction by copying control at item level
Ø Materials that are permitted for the sales area for which value contract exists.
14. Assortment module for value contracts are maintained in the master data for products.
Yes/No. – Yes.
15. What happens when you do not maintain any data in assortment module
Ø All the materials in sales can be released in value contract.
16.A release order releases a partial quantity of the agreed total value of the goods or services from a contract.
Yes/No. – Yes.
17. Can you create a release order in any currency?
Yes/No. – Yes. the system automatically updates to the currency of the contract
18. Can we assign an order to a contract later?
Yes/No. – Yes. Both at header and Item level.
19. How billing is done in value contract?
There are two types
Ø Bill each release order (Order or delivery related)
Ø Billing plan for several dates and for partial quantities.
20. Is automatic billing done for value contracts?
Yes/No. – No.
21. What happens if the release order quantity exceeds target value.
Customization in item category
22. How do we ensure that which partners are authorized for a release of contract?
Ø Check partner authorization field should be maintained in the sales document type
23. the partner determination procedure assigns the partners authorized to release against the contract
Yes/No. – Yes. (AA and AW should be assigned to customer master record)
24. Partners authorized to release are only checked at header level.
Yes/No. – Yes.
25. At what level can you maintain a contract data
Ø Both at header and item level.
26. What is the use of a contract profile and where it is assigned to?
If you assign a contract profile to a sales document type, the system automatically determines default values specific to a contract such as
Ø Rules for determining start and end date of the contract
Ø Duration category
Ø Subsequent activities
Cancellation procedure
TSCM62 ORDER FULFILLMENT – II
PART I OF II
UNIT: 2 OVERVIEW OF THE SHIPPING PROCESS
1. What processes are covered in Logistics Execution process?
Ø The goods receipt process: goods collected from vendor.
Ø The goods issue process: delivery to the customer.
Ø Internal warehouse processes: stock transfer posting
Ø The transportation process: outbound shipments, cost calculations etc.
2. SAP R/3 supports the following functions within shipping processing:
Ø Creation and processing of outbound deliveries
Ø Monitoring of goods availability
Ø Picking of goods with WM system
Ø Packing of goods in delivery
Ø Printing shipping documents
Ø Processing goods issue
Ø Controlling through overviews E.g. Deliveries to be processed etc
3. What is the delivery document structure and what are the key header data?
Header level:
Ø Shipping point, Ship-to party, route, document date
Item level:
4. What are the various options for delivering orders.
Ø Complete delivery
Ø Partial delivery
Ø Order combination
5. How and where do you store the delivery agreements for a customer?
Ø Delivery agreements are stored in either customer master record to customer-material info record of Sold-to party using indicators.
6. Delivery status is updated at both header and item level.
Yes/No. – Yes.
7. What information does the status indicators provide?
Ø Information about the work progress in the shipping activity.
8. The document flow can be displayed at header and item level for one or all items of a delivery document.
Yes/No. – Yes.
9. the overall processing status of the outbound delivery is in process until the billing document is generated, even if the shipping processing activities such as picking, packing, post goods issue are complete.
Yes/No. – Yes.
10. What are the other application areas of delivery apart from sales order.
Ø Outbound delivery,
Ø replenishment delivery,
Ø delivery for subcontract,
Ø returns delivery vendor,
Ø inbound delivery for purchase order,
Ø delivery from projects
11. The outbound delivery in SAP R/3 supports the processing of shipping activities in the warehouse and at the shipping point.
Yes/No. – Yes.
12. What is the document that is generated for combining the outbound deliveries?
Ø Shipment document.
13. Can a shipment document have multiple shipping point, ship-to party along a route?
Yes/No. – Yes.
14. can we create single shipment document for two different routes?
Yes/No. – No.
UNIT: 3 ORGANIZATIONAL UNIT IN SHIPPING
1. The plant plays central role in logistics?
Yes/No. – Yes.
2. Stocks are managed at the level of what?
Ø Storage location
3. What are the organizational units in a warehouse?
Ø Warehouse: a warehouse complex comprising of several storage location.
Ø Storage type: different warehouse areas, which differ from each other with respect to some technical features. E.g. Cold storage, high rack storage
Ø Picking area: below the storage type level, picking area groups together storage bins from picking point of view
Ø Staging area: goods are stored immediately after loading or unloading
Door: used for inbound and outbound delivery of goods
4. which organizational unit of a warehouse are stored at outbound delivery header?
Ø Door
Ø Staging area
5. can several storage locations within a plant refer to the same warehouse number.
Yes/No. – Yes.
6. The following are true about the shipping point
Ø An independent organizational unit which processes and monitors outbound deliveries and goods issue.
Ø It is determined in the order at item level
Ø A shipping point can process outbound deliveries of several plants, provided plants are located in the same general vicinity.
Ø Several shipping points can be assigned to one plant
Ø A shipping point can also be set as goods receipt point.
4 CONTROLLING DELIVERIES
1. What controls does the delivery document have?
Ø Number range
Ø Output determination
Ø Partner determination
Ø Route determination
Ø Relevant for shipping
Ø Delivery split by warehouse number
Ø Texts
Ø Reference to order
2. What are the standard delivery types in the system?
Ø EL: Inbound delivery
Ø LB: Delivery for subcontract order
Ø LF: Outbound delivery
Ø LO: Delivery w/o order reference
Ø LP: Delivery from projects
Ø LR: Returns delivery
Ø NL: Replenishment delivery
1. What control does the delivery item category has in the document?
Ø The delivery item category controls how delivery items are handled and processed during the shipping process.
2. How an item category is determined in the delivery document?
Ø For items with order reference using the copying control function and for items without order reference the system takes into account the delivery type and item category group from material master of the item.
5. What shipping relevant customizing is done in sales?
Order type:
Ø Delivery type proposal
Ø Requested delivery date proposal
Ø Immediate delivery
Order item category:
Ø Delivery relevance
Ø Schedule line allowed
Schedule line category:
Ø Delivery relevance
Ø Movement type allowed
UNIT: 5 GOODS ISSUE PROCESS
1. While determining the shipping point the shipping condition assigned in the sales document type is takes precedence than that of sold-to party.
Yes/No. – Yes.
2. can you manually overwrite the route in the order once it is defaulted by the system?
Yes/No. – Yes.
3. you can redetermine the route in the delivery.
Yes/No. – Yes. based on weight of delivery items, it depends on customization of delivery type.
4. What type of scheduling you can do in outbound delivery for determining the delivery date?
Ø Forward scheduling (depends on customizing of document type.)
5. How the times are calculated in scheduling?
Ø Precise scheduling: displays the scheduling in times based on shipping point-working times.
Ø Daily scheduling: displays the scheduling in days based on the shipping point factory calendar.
6. Pick/pack time and loading time is calculated based on what?
Ø Shipping point working times
7. Transportation lead time and transit time is calculated based on what?
Ø Based on Route
8. What is used to organize outbound deliveries for shipping?
Ø Route schedule
9. Route schedule can also be used as selection criteria for the individual steps in shipping processing.
Yes/No. – Yes.
10. what information does a route schedule has?
Ø A route
Ø Departure date and time
Ø Ship-to parties
Ø An itinerary
11. A route schedule is assigned to what?
Ø Shipping point , Sales document type or delivery document type.
CREATING AND PROCESSING OUTBOUND DELIVERIES
12. Can you deliver purchase orders or other requests manually?
Yes/No. – No. only collective processing is allowed.
13. Delivery scenarios are used for what?
Ø To model the different business process for deliveries. E.g. sales orders etc
14. what is user roles?
Ø User roles are used to fine-tune processing of delivery due list, they control the scope of selection and display of the delivery due list.
15. User roles are assigned to what?
Ø User roles are assigned to each delivery scenario.
16. Storage location are determined in the sales order.
Yes/No. – No. they are only determined in the outbound delivery.
17. How the system determines the picking location?
Ø Based on the MALA rule defined in the delivery type [shipping point, delivering plant and storage condition for the material]
18. User exit can also be used for storage location determination.
Yes/No. – Yes.
19. Staging area can be determined at both header and item level.
Yes/No. – Yes.
20. how staging area is determined?
Ø Header: storage location of ship-to party or route schedule
Ø Item level: storage location of ship-to party or route schedule with storage condition.
21. What happens if staging area is different from header to that of items?
Ø It causes a split in transfer order.
22. how doors are determined?
Ø Header: storage location of ship-to party or route schedule
23. Can you add items manually to the outbound delivery once it is created with reference to an order?
Yes/No. – Yes. item entered need not be with reference to an order.
24. we can change the shipping point and ship-to party in the delivery after saving it?
Yes/No. – No. header data cannot be changed.
25. What are the output types available in shipping?
Ø Header level: Delivery note(LD00), Packing list(PL00), Freight list(LL00) etc,
Ø Item level: Quality certificate(LQCA), Shipping label(0001) etc.
26. What is the use of an outbound delivery monitor?
Ø The outbound delivery monitor displays all deliveries that are still to be processed or that have just been processed according to each processing in shipping.
27. What is picking?
Ø Picking is the process of preparing goods for delivery to the customer with special attention paid to dates, quantity and quality.
28. Is all items in a delivery is relevant for picking?
Yes/No. – No. Only those items that are marked as relevant for picking in the item category can be picked.
29. Delivery is possible in an outbound delivery with partial picking.
Yes/No. – No. The pick quantity and the delivery quantity must be the same for doing post goods issue in a delivery document.
30. What is a transfer order?
Ø A transfer order is an instruction to move materials from source storage bin to a destination storage bin within a warehouse complex.
Ø It includes: Material number, Quantity and Source and destination storage bin.
31. Is separate confirmation required for transfer orders to verify quantities removed from warehouse?
Ø It depends on customization. It is defined for a shipping point.
32. What is the advantage of Lean WH management?
Ø Lean WH management does not have inventory management at the level of the storage bin; only fixed bin storage bins are maintained.
33. What is the structure of a Lean WH?
Ø At least one warehouse number and storage type is required.
34. Lean WH is assigned to what?
Ø Combination of Plant and storage type.
35. What are the possible ways for creating a transfer order?
Ø Follow-on function from O/D.
Ø Using O/D monitor
Ø Using collective processing
Ø Automatic/direct transfer order based on output timings
36. What is a Pick list?
Ø Combining transfer orders from several outbound deliveries.
37. What will be the confirmation status if quantities are partially picked?
Confirmation status will be confirmed [C] irrespective of pick quantity.
Yes/No. – Yes.
2. Can you edit a incomplete order once you have saved in the system?
Yes/No. – Yes. List of all incomplete orders can be generated and can be edited.
3. Can u save an incomplete sales order.
Ø It depends on customizing in sales document type, whether a warning or an error message has to be given by the system.
4. You can create a new order with reference to an incomplete order.
Yes/No. – No. Any incomplete document cannot be taken as reference.
5. Incompleteness log can be maintained at all the three levels of a sales document.
Yes/No. – Yes.
6. Where do you assign the incompleteness procedure.
Ø Header level to Sales Document type
Ø Item level to Item categories
Ø Schedule line level to Schedule line categories.
7. What is the role of a status group in incompletion procedure?
Ø When you define the status groups, you decide which steps should be prevented if data is missing.
8. Where do you assign this status groups?
Ø A status group is assigned to each field in the incompletion procedure.
UNIT: 10 PARTNER DETERMINATION
1. Business partners that exist in market place are represented with a partner type in the R/3 system.
Yes/No. – Yes.
2. What partner type exits in the system?
Ø AP – Contact Person
Ø KU – Customer
Ø LI – Vendor
Ø PE- Personnel
3. Partner function represents the role each partner type play within business transaction
Yes/No. – Yes.
4. Can one partner take on several functions?
Yes/No. – Yes.
5. What are the mandatory partner function for a sales order to be processed?
Ø Sold-to party (SP)
Ø Ship-to party (SH)
Ø Payer (PY)
Ø Bill-to party (BP)
6. The contact person can also be assigned to another customer.
Yes/No. – Yes.
7. Can you maintain partner relationships both in sales documents and in master data.
Yes/No. – Yes. you need to do separate partner determination for each of this objects.
8. Can you assign several partners to one partner function in the customer master?
Yes/No. – Yes.
9. Which is a unique partner function in customer master?
Sold-to Party.
10. In sales document, several partners can be assigned to a partner function
Yes/No. – No. only one partner can be assigned to each partner function, the exception is for outline agreements (partner functions AA and AW).
11. Can a sales document be created for two sold-to party?
Yes/No. – No.
12. Can a sales document have two Ship-to parties?
Yes/No. – Yes. Can be maintained at item partner level.
13. Is it possible to enter or change the address of a partner manually in a sales document once it is proposed from master data?
Yes/No. – Yes. It doesn’t effect the master data.
14. What are the partner objects for which you maintain partner determination?
Ø Customer Master à Account group
Ø Sales document Header à Sales Document type
Ø Sales document item à Item category in sales
Ø Delivery à Delivery type
Ø Billing header à Billing type
Ø Billing item à Billing type
Ø Sales Activity (CAS) à Sales activity type
15. Explain the partner determination procedure for customer master
Ø Partner Function to the Account group
Ø Partner Function to the Partner Procedure
Ø Partner procedure to the Account group
16. An account group controls what?
Ø Each data field, the number range and different information from can tab pages of the customer master.
17. Can you use other sources to automatically determine business partners in sales documents, Eg. Contact persons, Credit representative, forwarding agent etc
Yes/No. – Yes. we have to maintain relevant partner function in the partner procedure.
UNIT: 13 FREE GOODS
1. What are the two types of free goods function offered in the R/3 system.
Ø Inclusive: is a part of ordered quantity, both involve the same material and quantity units.
Ø Exclusive: extra goods free of charge, can be another article.
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2. Can the quantity unit in exclusive free good be different?
Yes/No. – Yes.
3. What happens if the quantities in the main item change or if the pricing date changes in the sales order.
Ø The system re-reads the free goods master record, then deletes the sub-items and re-creates them.
Ø Any manual changes to the free good quantity are lost.
4. If prices is re-run in the sales order, does it effect the free goods determination?
Yes/No. – No.
5. in what way you restrict the master records of free goods
Ø Validity Period:
Ø Minimum Quantity
Ø Calculation type
Ø Delivery control
Ø Scales
6. Free goods quantity is the quantity that is calculated from discount quantity and not the minimum quantity.
Yes/No. – Yes.
7. What are the three rules provided by the system to calculate free goods
Ø Pro-rated: proportionate determination
Ø Unit related:
Ø Whole units
8. How the system transfers free goods information to CO-PA
Ø Scenario1: Pricing is deactivated for free goods, only cost is set in sub-item
Ø Scenario2: Pricing is activated but it is discounted with 100%.
Ø Scenario3: Cumulation of calculation price for sub-item configured at main item level.
9. How free goods are determined in the system
Ø it is determined based on the combination of Sales area, document pricing procedure and customer pricing procedure using condition technique.
UNIT: 12 MATERIAL DETERMINATION
1. For what material determination is used?
Ø Material determination provides you with a tool for automatically exchanging materials in the sales document.
2. A substitution reason to every master record in material determination defines how the material should be determined.
Yes/No. – Yes.
3. You do not need a material master record for the material number that you are replacing.
Yes/No. – Yes.
4. Can you find the information about the material which was replaced in the order.
Yes/No. – Yes. The item overview for Sales A view.
5. Can you configure the system so that you can select the products manually
Yes/No. – Yes. We have to enter reason for substitution 0005, then the system displays the list of materials that are maintained in the master record.
6. if there are more than one material in the master record, the sequence in which they appear defines the priority that they have.
Yes/No. – Yes.
7. In automatic product selection, the system replaces the entered material automatically if it is not available.
Yes/No. – Yes. we have to assign reason for substitution 0004 and 0006.
8. If automatic product selection is being used, the system may display the entered and the substituted material as main and sub-items in the sales order.
Yes/No. – Yes.
9. you can choose whether or not to re-run material determination when the delivery is created.
Yes/No. – Yes.
10. what happens when the system re-runs material determination
Ø the substitution may change due to the new availability situation
11. Is partial product selection allowed in material determination?
Yes/No. – Yes. The partial confirmation of product selection allows us to deal with shortfall cases.
12. Can you view the information on how the system determined the materials
Yes/No. – Yes. we can activate the analysis for material determination in the sales document.
13. How material is determined in a sales document?
Ø Material determination procedure is assigned to sales document type
14. Can you ensure in the system that a particular customer should not receive certain materials?
Yes/No. – Yes. by creating material listing
15. What happens when certain materials that are listed for sold-to party are excluded in payer master while creating a order.
Ø Sold-to party gets the precedence
16. You can also exclude certain materials for a particular customer in the system.
Yes/No. – Yes. by creating material exclusion
UNIT: 11 OUTLINE AGREEMENTS
1. What are the two major outline agreements in the R/3 system
Ø Scheduling agreements
Ø Contracts: Value and quantity contracts
2. The scheduling agreements contain fixed delivery dates and quantities.
Yes/No. – Yes.
3. What happens when the quantity in the schedule line exceeds target quantity
Ø the system issues a warning message
4. How billing happens for a scheduling agreements?
Ø Processing invoice periodically eg. Once a month
Ø Collective invoice: deliveries due are billed
5. A contract is an outline agreement that is valid for certain period.
Yes/No. – Yes.
6. A contract does not contain any schedule lines, delivery quantities or delivery dates.
Yes/No. – Yes.
7. can you agree on special price agreements or delivery times in a contract
Yes/No. – Yes.
8. How a contract is fulfilled?
Ø With individual release orders.
9. What are the ways you can create a release order for a contract?
Ø Create with reference in the initial screen
Ø In the sales document menu
Ø Assign an order item subsequently
Ø Use automatic system search for open outline agreements
10. Can you customize your system so that it automatically searches for any open outline agreements?
Yes/No. – Yes. enter the messages for contract field in the sales document types
11. What is a value contract?
Ø It defines that your customer agrees to purchase a fixed total value(target amount) of goods and services during the defined period. It includes:
Ø Special price agreements
Ø Customer restriction
Ø Material restrictions
12. Can the target value be changed once you have created a value contract.
Yes/No. – Yes.
13. How can you restrict the materials in value contract
Ø Product hierarchy
Ø List of Valid materials (Assortment Module)
Ø Restriction by copying control at item level
Ø Materials that are permitted for the sales area for which value contract exists.
14. Assortment module for value contracts are maintained in the master data for products.
Yes/No. – Yes.
15. What happens when you do not maintain any data in assortment module
Ø All the materials in sales can be released in value contract.
16.A release order releases a partial quantity of the agreed total value of the goods or services from a contract.
Yes/No. – Yes.
17. Can you create a release order in any currency?
Yes/No. – Yes. the system automatically updates to the currency of the contract
18. Can we assign an order to a contract later?
Yes/No. – Yes. Both at header and Item level.
19. How billing is done in value contract?
There are two types
Ø Bill each release order (Order or delivery related)
Ø Billing plan for several dates and for partial quantities.
20. Is automatic billing done for value contracts?
Yes/No. – No.
21. What happens if the release order quantity exceeds target value.
Customization in item category
22. How do we ensure that which partners are authorized for a release of contract?
Ø Check partner authorization field should be maintained in the sales document type
23. the partner determination procedure assigns the partners authorized to release against the contract
Yes/No. – Yes. (AA and AW should be assigned to customer master record)
24. Partners authorized to release are only checked at header level.
Yes/No. – Yes.
25. At what level can you maintain a contract data
Ø Both at header and item level.
26. What is the use of a contract profile and where it is assigned to?
If you assign a contract profile to a sales document type, the system automatically determines default values specific to a contract such as
Ø Rules for determining start and end date of the contract
Ø Duration category
Ø Subsequent activities
Cancellation procedure
TSCM62 ORDER FULFILLMENT – II
PART I OF II
UNIT: 2 OVERVIEW OF THE SHIPPING PROCESS
1. What processes are covered in Logistics Execution process?
Ø The goods receipt process: goods collected from vendor.
Ø The goods issue process: delivery to the customer.
Ø Internal warehouse processes: stock transfer posting
Ø The transportation process: outbound shipments, cost calculations etc.
2. SAP R/3 supports the following functions within shipping processing:
Ø Creation and processing of outbound deliveries
Ø Monitoring of goods availability
Ø Picking of goods with WM system
Ø Packing of goods in delivery
Ø Printing shipping documents
Ø Processing goods issue
Ø Controlling through overviews E.g. Deliveries to be processed etc
3. What is the delivery document structure and what are the key header data?
Header level:
Ø Shipping point, Ship-to party, route, document date
Item level:
4. What are the various options for delivering orders.
Ø Complete delivery
Ø Partial delivery
Ø Order combination
5. How and where do you store the delivery agreements for a customer?
Ø Delivery agreements are stored in either customer master record to customer-material info record of Sold-to party using indicators.
6. Delivery status is updated at both header and item level.
Yes/No. – Yes.
7. What information does the status indicators provide?
Ø Information about the work progress in the shipping activity.
8. The document flow can be displayed at header and item level for one or all items of a delivery document.
Yes/No. – Yes.
9. the overall processing status of the outbound delivery is in process until the billing document is generated, even if the shipping processing activities such as picking, packing, post goods issue are complete.
Yes/No. – Yes.
10. What are the other application areas of delivery apart from sales order.
Ø Outbound delivery,
Ø replenishment delivery,
Ø delivery for subcontract,
Ø returns delivery vendor,
Ø inbound delivery for purchase order,
Ø delivery from projects
11. The outbound delivery in SAP R/3 supports the processing of shipping activities in the warehouse and at the shipping point.
Yes/No. – Yes.
12. What is the document that is generated for combining the outbound deliveries?
Ø Shipment document.
13. Can a shipment document have multiple shipping point, ship-to party along a route?
Yes/No. – Yes.
14. can we create single shipment document for two different routes?
Yes/No. – No.
UNIT: 3 ORGANIZATIONAL UNIT IN SHIPPING
1. The plant plays central role in logistics?
Yes/No. – Yes.
2. Stocks are managed at the level of what?
Ø Storage location
3. What are the organizational units in a warehouse?
Ø Warehouse: a warehouse complex comprising of several storage location.
Ø Storage type: different warehouse areas, which differ from each other with respect to some technical features. E.g. Cold storage, high rack storage
Ø Picking area: below the storage type level, picking area groups together storage bins from picking point of view
Ø Staging area: goods are stored immediately after loading or unloading
Door: used for inbound and outbound delivery of goods
4. which organizational unit of a warehouse are stored at outbound delivery header?
Ø Door
Ø Staging area
5. can several storage locations within a plant refer to the same warehouse number.
Yes/No. – Yes.
6. The following are true about the shipping point
Ø An independent organizational unit which processes and monitors outbound deliveries and goods issue.
Ø It is determined in the order at item level
Ø A shipping point can process outbound deliveries of several plants, provided plants are located in the same general vicinity.
Ø Several shipping points can be assigned to one plant
Ø A shipping point can also be set as goods receipt point.
4 CONTROLLING DELIVERIES
1. What controls does the delivery document have?
Ø Number range
Ø Output determination
Ø Partner determination
Ø Route determination
Ø Relevant for shipping
Ø Delivery split by warehouse number
Ø Texts
Ø Reference to order
2. What are the standard delivery types in the system?
Ø EL: Inbound delivery
Ø LB: Delivery for subcontract order
Ø LF: Outbound delivery
Ø LO: Delivery w/o order reference
Ø LP: Delivery from projects
Ø LR: Returns delivery
Ø NL: Replenishment delivery
1. What control does the delivery item category has in the document?
Ø The delivery item category controls how delivery items are handled and processed during the shipping process.
2. How an item category is determined in the delivery document?
Ø For items with order reference using the copying control function and for items without order reference the system takes into account the delivery type and item category group from material master of the item.
5. What shipping relevant customizing is done in sales?
Order type:
Ø Delivery type proposal
Ø Requested delivery date proposal
Ø Immediate delivery
Order item category:
Ø Delivery relevance
Ø Schedule line allowed
Schedule line category:
Ø Delivery relevance
Ø Movement type allowed
UNIT: 5 GOODS ISSUE PROCESS
1. While determining the shipping point the shipping condition assigned in the sales document type is takes precedence than that of sold-to party.
Yes/No. – Yes.
2. can you manually overwrite the route in the order once it is defaulted by the system?
Yes/No. – Yes.
3. you can redetermine the route in the delivery.
Yes/No. – Yes. based on weight of delivery items, it depends on customization of delivery type.
4. What type of scheduling you can do in outbound delivery for determining the delivery date?
Ø Forward scheduling (depends on customizing of document type.)
5. How the times are calculated in scheduling?
Ø Precise scheduling: displays the scheduling in times based on shipping point-working times.
Ø Daily scheduling: displays the scheduling in days based on the shipping point factory calendar.
6. Pick/pack time and loading time is calculated based on what?
Ø Shipping point working times
7. Transportation lead time and transit time is calculated based on what?
Ø Based on Route
8. What is used to organize outbound deliveries for shipping?
Ø Route schedule
9. Route schedule can also be used as selection criteria for the individual steps in shipping processing.
Yes/No. – Yes.
10. what information does a route schedule has?
Ø A route
Ø Departure date and time
Ø Ship-to parties
Ø An itinerary
11. A route schedule is assigned to what?
Ø Shipping point , Sales document type or delivery document type.
CREATING AND PROCESSING OUTBOUND DELIVERIES
12. Can you deliver purchase orders or other requests manually?
Yes/No. – No. only collective processing is allowed.
13. Delivery scenarios are used for what?
Ø To model the different business process for deliveries. E.g. sales orders etc
14. what is user roles?
Ø User roles are used to fine-tune processing of delivery due list, they control the scope of selection and display of the delivery due list.
15. User roles are assigned to what?
Ø User roles are assigned to each delivery scenario.
16. Storage location are determined in the sales order.
Yes/No. – No. they are only determined in the outbound delivery.
17. How the system determines the picking location?
Ø Based on the MALA rule defined in the delivery type [shipping point, delivering plant and storage condition for the material]
18. User exit can also be used for storage location determination.
Yes/No. – Yes.
19. Staging area can be determined at both header and item level.
Yes/No. – Yes.
20. how staging area is determined?
Ø Header: storage location of ship-to party or route schedule
Ø Item level: storage location of ship-to party or route schedule with storage condition.
21. What happens if staging area is different from header to that of items?
Ø It causes a split in transfer order.
22. how doors are determined?
Ø Header: storage location of ship-to party or route schedule
23. Can you add items manually to the outbound delivery once it is created with reference to an order?
Yes/No. – Yes. item entered need not be with reference to an order.
24. we can change the shipping point and ship-to party in the delivery after saving it?
Yes/No. – No. header data cannot be changed.
25. What are the output types available in shipping?
Ø Header level: Delivery note(LD00), Packing list(PL00), Freight list(LL00) etc,
Ø Item level: Quality certificate(LQCA), Shipping label(0001) etc.
26. What is the use of an outbound delivery monitor?
Ø The outbound delivery monitor displays all deliveries that are still to be processed or that have just been processed according to each processing in shipping.
27. What is picking?
Ø Picking is the process of preparing goods for delivery to the customer with special attention paid to dates, quantity and quality.
28. Is all items in a delivery is relevant for picking?
Yes/No. – No. Only those items that are marked as relevant for picking in the item category can be picked.
29. Delivery is possible in an outbound delivery with partial picking.
Yes/No. – No. The pick quantity and the delivery quantity must be the same for doing post goods issue in a delivery document.
30. What is a transfer order?
Ø A transfer order is an instruction to move materials from source storage bin to a destination storage bin within a warehouse complex.
Ø It includes: Material number, Quantity and Source and destination storage bin.
31. Is separate confirmation required for transfer orders to verify quantities removed from warehouse?
Ø It depends on customization. It is defined for a shipping point.
32. What is the advantage of Lean WH management?
Ø Lean WH management does not have inventory management at the level of the storage bin; only fixed bin storage bins are maintained.
33. What is the structure of a Lean WH?
Ø At least one warehouse number and storage type is required.
34. Lean WH is assigned to what?
Ø Combination of Plant and storage type.
35. What are the possible ways for creating a transfer order?
Ø Follow-on function from O/D.
Ø Using O/D monitor
Ø Using collective processing
Ø Automatic/direct transfer order based on output timings
36. What is a Pick list?
Ø Combining transfer orders from several outbound deliveries.
37. What will be the confirmation status if quantities are partially picked?
Confirmation status will be confirmed [C] irrespective of pick quantity.
SD CERTIFICATION QUESTIONS: UNIT:6 SPECIAL FUNCTIONS FOR DELIVERY PROCESSING
UNIT:6 SPECIAL FUNCTIONS FOR DELIVERY PROCESSING
1. Why Batch split function is used?
If the delivery quantities of an item is to be taken from different batches.
2. How batch split are carried out?
Ø Manually in the batch spilt screen
Ø Automatic batch determination (it has to be activated in delivery item category)
3. Can you do Post goods issue without batch determined for an item?
Ø If materials are maintained in the batches, it has to be determined before PGI.
4. What are serial numbers?
Ø Unique serial numbers are assigned to each material. Serial number profile has to be entered in material master record to use serial number for a material.
5. You must specify serial numbers before PGI.
Yes/No. – Yes.
6. Pricing conditions are transferred from preceding documents to a outbound delivery document.
Yes/No. – No. We have to enter manually or using conditions technique provided the procedure is assigned to delivery type.
7. What pricing information are available in delivery?
Ø Shipping-related conditions. E.g. shipping or freight.
8. Can you split an existing delivery?
Yes/No. – Yes. Using split profile, which is assigned to delivery type.
9. What happens when you split a delivery?
Ø New deliveries are created such as results and the remainder.
10. Can you call log of incomplete items from delivery processing?
Yes/No. – Yes. Both at header and item level.
11. What other functions can be performed in outbound delivery creation?
Ø Material substitution
Ø Texts
Ø Quantity checks
Ø Dangerous goods check
Ø Credit and risk management
Ø Export control
UNIT: 9 GOODS ISSUE
1. Posting goods issue for an outbound delivery completes shipping activities.
Yes/No. – Yes.
2. Goods issue applies to the entire outbound delivery document.
Yes/No. – Yes.
3. What are the ways for doing Post goods issue?
Ø Processing Single document
Ø Collective processing
Ø Outbound delivery monitor
Ø In picking by specifying rule 2 in Adopt pick quantity.
4. Goods issue can be done even though warehouse confirmation for picking is not done.
Yes/No. – No. PGI requires the mandatory functions to be carried out and also incomplete document fields should be completed.
5. Effects of PGI in the R/3 system?
Ø Reduces warehouse stock.
Ø Post value changes in stock accounts in inventory accounting.
Ø Reduces delivery requirements.
Ø Enter status information in outbound delivery
Ø Updates document flow
Ø Creates work list for billing
6. The following are true about cancellation of goods issue.
Ø The system carries out an inventory posting based on quantities and values with a reversed +/- sign.
Ø The cancellation document is entered in the document flow for outbound delivery.
Ø The goods movement status is reset to “Not yet started”
Ø The delivery requirements are recreated.
Ø Any billing document created with reference to delivery must be cancelled first.
Ø Reversal movement type has to be customized in inventory management.
7. Can Quality management be implemented for goods inspection before goods issue to the customer?
Yes/No. – Yes. Quality management view of the material master view has to be maintained.
8. What influences the QM inspection of goods to be either accepted or rejected?
Ø The usage decision of quality inspection department.
9. The goods can be sent to the customer before inspection log is submitted to the delivery department.
Yes/No. – Yes. depends on the customer decision.
10. What is POD?
Ø Proof of delivery (POD) is essentially designed to support the process of creating an invoice once the customer has confirmed the arrival of the goods.
11. POD relevance is activated where?
Ø Delivery item category
Ø POD relevance in customer master record of ship-to party
12. The creation of a billing document using the billing due list is blocked until POD has been confirmed.
Yes/No. – Yes. Depends on customization.
UNIT: 7 PACKING
1. What are packaging materials?
Ø Materials used for packing or transporting goods. Material type is VERP.
2. What are handling units?
Ø Items from an outbound delivery can be packed into an individual packaging type called a handling unit. Combination of packaging materials and goods.
3. Can a handling unit be packed into other HU?
Yes/No. – Yes. Multilevel packing is possible.
4. All the items in a outbound delivery must be packed.
Yes/No. – No. Customization done in Delivery Item category.
5. What output types are set for packing in the system?
Ø Packing list (at delivery level)
Ø Shipping label (at handling unit level)
6. The packing functions are available where?
Ø In the order as packing proposal.
Ø In the inbound delivery.
Ø In the outbound delivery.
Ø In the shipment document.
7. Can you change the packing in the outbound delivery?
Yes/No. – Yes. As long as you have not posted goods issue.
8. Similar packaging materials are grouped into what?
Ø Packaging material type.
9. Materials that have similar packaging requirement are grouped into what?
Ø Material group for packaging materials.
10. Can a material be packed to any packaging material?
Yes/No. – Yes. provided Material group for packaging materials has not been maintained in the material master, depending on the weight and volume check.
11. What are packing instructions and how it is determined?
Ø Packing instructions consist of: packing materials, Materials to be packed, Text items, Rules concerning rounding, minimum quantities, definition of a check profile.
Ø It is determined using condition technique.
12. Can a packaging material be generated as separate line item in the outbound delivery?
Yes/No. – Yes. Item category must be determined using USAGE and a delivery plant for packaging materials must be determined in the outbound delivery.
UNIT: 8 HANDLING UNITS IN SHIPPING
1. What are the advantages of handling units?
Ø Simpler processing of materials flow in logistics using HU identification number, not material and quantity.
Ø All subsequent process can reuse this information within own organization and also by partners in the logistics chain.
2. What are the mandatory customizations required for efficient HU management?
Ø Define number ranges for handling Units.
Ø Define packaging material types
Ø HU requirement for storage locations (for which no stock has been entered)
Ø Packing control by item category
Ø External number range for handling units.
UNIT: 9 ACCOUNT DETERMINATION
1. What are the factors that are taken into consideration for account determination?
Ø Chart of accounts
Ø Sales Organization
Ø Account assignment group of customers
Ø Account assignment group of material
Ø Account key
2. An account determination procedure is assigned to what?
Ø Billing Document type
3. Can G/L accounts be posted by business area?
Yes/No. – Yes.
UNIT: 10 SD/FI INTERFACE
1. What changes can you make in the billing document before posting an accounting document?
Ø Billing date
Ø Pricing
Ø Account determination
Ø Output determination data
2. What changes can you make after posting to accounting?
Ø Only output data can be changed.
3. Can you customize the system so that automatic posting to an accounting document can be stopped while creating a billing document?
Yes/No. – Yes. By specifying a posting block in the billing type.
4. What is the significance of reference number and allocation number in the accounting document?
Ø Reference number: is in the header of the accounting document and is used for clearing.
Ø Allocation number: is in the customer line item and is used for sorting line numbers.
5. When invoice list is created, the reference number from the invoice list overwrites the reference numbers from the individual billing documents.
Yes/No. – Yes.
6. Accounting document type is assigned where?
Ø In the billing document type
7. What is the significance of Head office / Branch office field in the billing type?
Ø To control which partner functions in the billing document should be transferred to FI.
8. What is the significance of value dated credit memo field in the billing type?
Ø It controls when the actual credit memo date should be taken. If marked, then the system takes the actual billing date as the base line date credit memo.
TSCM 62
SCM ORDER FULFILLMENT – II
PART II OF II
COURSE: CROSS-FUNCTIONAL CUSTOMIZING IN SD
UNIT: 2-COPYING CONTROL
1. What is the significance of complete reference switch in the header level copying control?
Ø If marked, we can only copy the full items from source documents, partial copying is not allowed.
2. What is the significance of update document flow switch?
Ø Specifies whether the system updates the item level document flow.
3. While creating a document with reference to a previous document, can you overwrite the item category proposed by the system?
Yes/No. – Yes. in the copying control target item category should be given.
4. What is the significance of completion rule in the item category?
Ø To control when an item from the reference document is complete.
UNIT: 3 TEXT CONTROL
1. Texts are stored in which are all text objects?
Ø Customer master record
Ø Customer-material info record
Ø Material master record
Ø All documents – both at header and item level.
2. Can you enter texts in different languages?
Yes/No. – Yes.
3. Can you copy texts from one document to another document?
Yes/No. – Yes. Text determination procedure.
4. Text determination procedure contains what?
Ø All Text types
5. Can you make texts to be mandatory in the documents?
Yes/No. – Yes. By marking the mandatory field in the procedure.
6. Using texts as the reference as the following consequences:
Ø While the texts in sales document 2 still refers to the texts from source sales document, it cannot be changed.
Ø If the texts in the source document are changed, the text in the target sales document is also changed.
Ø If the text in the target document is changed, any changes to the text in the source sales document will no longer affect the target sales document.
7. What happens when a text is copied from the source document?
Ø If the text is changed in the source document, it does not affect the text in the target sales document.
8. Can you copy the text from the delivery to the billing document?
Yes/No. – Yes. we have to mark the delivery text field in the billing type.
UNIT: 4 OUTPUT
1. What is an output in SAP R/3 system?
Ø Output is the means of communication for exchanging information between partners and the system.
2. At what level do you determine an output in a document?
Ø Header level: Header output issues the whole document.
Ø Item level: item output is for issuing each individual item in the document.
3. Can you give examples of output type in SD?
Ø BA00 – Order Confirmation.
Ø RD03 – cash sale invoice
Ø RD00 – Invoice
Ø LD00 – Delivery note
Ø LP00 – scheduling agreement
4. How output is processed?
Ø By using a processing program.
5. What is a communication strategy?
Ø Represents a sequence of communication types, mainly used for external transmission.
6. Can you determine when an output is issued?
Yes/No. – Yes. by specifying the time in the output configuration.
7. Output in a Documents header contains what parameter fields?
Ø Output type,
Ø Partner,
Ø Medium and
Ø The time.
8. What are the various transmission mediums available in the system?
UNIT: 5 OUTPUT PROCESSING
1. What is the two steps system follows to print out documents?
Ø Data procurement: using processing programs to call up the data.
Ø Data defining: using FORM (SAPscript) to define a layout for the data procured.
UNIT: 6 INTERFACE MODIFICATIONS
1. What does an account group control?
Ø Field selection in the master record, which are required or optional
Ø The number range for customer account.
Ø Whether the number range should be internal or external
Ø What partner function are assigned to a account group
Ø Whether it is a one-time account.
Ø Which output determination procedure is used?
2. Can you influence field selection according to the transactions?
Yes/No. – Yes. by defining transaction dependant screen layout.
3. What are screen variants?
Transaction processes can be simplified with screen variants, such as
Ø Enter default values in fields
Ø Hide and change which fields can be completed with data
Ø Hide whole screens.
4. A transaction variant is made up of screen variants.
Yes/No. – Yes. A transaction variant is assigned to exactly one transaction, but each transaction can have several variant assigned to it.
TSCM ORDER FULFILLMENT I
PART I OF I
COURSE: SAP OVERVIEW
UNIT1: mySAP. BUSINESS SUITE
1. What are included in the SAP Net Weaver technology?
Ø SAP Web application server
Ø Portal infrastructure
Ø Exchange infrastructure
Ø Information integration.
2. To access data in SAP BW, users use what tools?
Ø SAP business explorer
Ø Standard Web browser
Ø Presentation tools such as MS excel etc.
3. What are business objects in SAP?
Ø An SAP business object is the representation of a central business object in the real world such as an employee, sales order etc.
4. Where do business objects are maintained?
Ø Business Object Repository (BOR)
5. A business object in the Business Object Repository can have many methods from which one or several are implemented as BAPIs.
Yes/No. – Yes. A method is an operation performed on a business object.
6. What is BAPI?
Ø Business Application Programming Interface is standardized interface for integrating third-party applications and components in the Business Frame work.
7. A BAPI is assigned to one and only one business object.
Yes/No. – Yes.
8. What is ALE?
Ø Application link enabling is used to distribute data, master data and transaction data across different systems within one enterprise.
9. What is Idocs?
Ø (Intermediate documents) Data exchange is carried out via Idocs in the EDI interface.
10. What is EDI?
Ø Electronic Data Interchange supports information exchange between R/3 systems in different enterprises.
OVERVIEW OF SAP SOLUTION MANAGER
1. What is SAP solution manager?
Ø The SAP Solution Manager brings in a new era of solution management covering all relevant aspects for implementation, operations and continuous improvement.
2. What are the five phases that are followed in the Implementation Roadmap?
Ø Project Preparation
Ø Business Blueprint
Ø Realization
Ø Final Preparation
Ø Go Live & Support
3. What is the operations infrastructure of a solution manager?
Ø Operations
Ø Solution Monitoring
Ø Support
4. What are the three areas of Implementation Road map?
Ø Project area
Ø Viewing Area
Ø Attachment area: Accelerators are found (Document Formats)
5. What is the structure of Roadmap?
Ø Level 1 – Phases
Ø Level 2 – Work packages
Ø Level 3 – Activity
Ø Level 4 – Tasks
TOPICS, WHICH ARE NOT COVERED IN CERTIFICATION
CROSS SELLING
1. What is the purpose of Cross-selling?
Ø The order taker can suggest additional articles that the customer might buy. For example, if the customer orders a VCR, you might suggest purchasing some blank tapes.
2. The articles that appear in the cross- selling dialog box always depend on which articles are in the sales order.
Yes/No. – Yes.
3. Can we make cross-selling dependant on other factors such as customer’s past purchasing history?
Yes/No. – Yes. using Dynamic Product proposal customization.
4. What information does the cross-selling dialogue box displays?
Ø Material number and description.
Ø Sales unit
Ø Price per unit
Ø Availability check.
Ø Delivery flag.
5. For each material, can you assign more than one cross-selling material?
Yes/No. – Yes.
6. What customization we have to make in the system for setting cross sales?
Create the conditions tables, access sequence, and calculation schemes for determining cross- selling articles, since the cross selling function relies on the conditions technique.
Create a cross selling profile with the following attributes:
Determination of cross selling articles via function module
Price calculation scheme
Scheme using conditions technique
Flag indicating how the cross selling dialog is to appear
Flag indicating whether an availability check is to be performed
Assign the cross selling profile to a sales area, document scheme, and customer scheme.
TSCM62 ORDER FULFILLMENT – II
PART I OF II
COURSE: PRICING
UNIT: 1-PRICING FUNDAMENTALS
1. What are the types of pricing conditions you can maintain in R/3 system?
Ø Pricing
Ø Discounts / Surcharges
Ø Freight
Ø Taxes
2. Can you limit a pricing agreement?
Yes/No. – Yes. By specifying a validity period.
3. Can you maintain prices based on different scales?
Yes/No. – Yes. Unlimited number of levels in a scale can be maintained.
4. For what the upper and the lower limit in a condition is maintained?
Ø Manual changes in pricing elements can be limited based on these limits.
5. What is a condition type?
Ø The condition type determines the category of a condition and how it is used.
6. What are the possible scale base types and calculation types exits in the system?
Ø Value – Percentage or fixed amount
Ø Quantity – Amount / unit of measure
Ø Weight – Amount / unit of weight
Ø Volumes – Amount / unit of volume
Ø Time period quantity per unit of time
7. Can you set a condition type automatically as surcharge or as discount?
Yes/No. – Yes. by activating the positive/negative field in the condition type.
8. All the condition type should have an access sequence assigned to it.
Yes/No. – No. Header condition types and some item condition doesn’t have access sequence assigned to it.
UNIT: 2 CONDITION TECHNIQUE IN PRICING
1. What is a pricing procedure?
Ø All permitted condition types are contained in the pricing procedure, which is assigned for a combination of sales area and customers.
2. Can you control the behavior of a condition type in a procedure?
Yes/No. – Yes. By assigning a requirement to it.
3. The pricing procedure can contain any number of subtotals between gross and net price.
Yes/No. – Yes.
4. What you have to do if you want a condition type to surely influence the pricing of a document?
Ø Mark the condition type as mandatory in the pricing procedure.
5. Can you use a condition type purely for statistical purpose in the procedure without affecting the net value of the item price?
Yes/No. – Yes. By marking the condition type as Statistical purpose in the procedure.
6. Can you enter a condition type manually in the sales document?
Yes/No. – Yes. Manual switch has to be marked in the pricing procedure.
7. What is an access sequence?
Ø It is the search strategy for searching the accesses (Condition tables) that are assigned to it. The search strategy is from specific to general.
8. Can you make an access dependent on certain requirements?
Yes/No. – Yes.
9. What are the ways you can exclude a condition type from being determined in a sales document?
Ø Assigning a requirement to the condition type in the procedure
Ø Assigning the condition type to the exclusion group, which is in turn assigned to a procedure.
10. Can you change the condition manually in the document once it is determined by the system?
Yes/No. – Yes. Provided in the condition type manual entries field should be marked.
11. Can you enter conditions at the header level of a document?
Yes/No. – Yes.
12. The following are true about the header conditions.
Ø It does not have access sequence and have to be entered manually.
Ø It has to be activated in the document after entering in the document.
Ø These are automatically distributed among the items based on the net value of each item.(E.g. HB00) a routine can be defined in AltCBV for a different split rule to take place.
13. What is pricing type?
Ø We configure the pricing behavior in the pricing type.
14. On what level the prices are updated in the condition screen?
Ø Header and item level.
UNIT: 3 PRICING CONFIGURATION
1. A condition table is a combination of key fields from the field catalogue.
Yes/No. – Yes.
2. Non-key fields can be entered between key fields.
Yes/No. – No.
3. An access sequence is composed of one or more condition tables.
Yes/No. – Yes.
4. Can you define prices, discounts and surcharges at various levels?
Yes/No. – Yes.
5. Can you prevent an access from being read in a access sequence?
Yes/No. – Yes. By specifying a requirement to that access.
6. An access sequence is assigned where?
Ø To a condition type.
7. A condition type can have more than one access sequence assigned to it?
Yes/No. – No.
8. How pricing procedure is determined in a sales document?
Ø Sales area
Ø Document pricing procedure in the document type
Ø Customer pricing procedure in the customer master
UNIT: 4 WORKING WITH CONDITION RECORDS
1. What is a pricing report?
Ø It is an overview of condition records for analysis. E.g. Customer specific prices.
It consist of the following
Ø Page header
Ø Group header
Ø Items
2. Mass maintenance of conditions is possible?
Yes/No. – Yes. Using pricing report across all condition types and tables for a specific customer or product.
3. This condition maintenance is configured using what?
Ø Area menus.
4. Can you create a condition record with reference to another?
Yes/No. – Yes. Using create with template
5. Can you change multiple condition records simultaneously?
Yes/No. – Yes. Using price change function. Use the change documents to review and monitor changes made to the condition records.
6. Newly created customers A,B,C have similar conditions as of Z, what function you will use to maintain conditions for these customers?
Ø Copy condition function for creating multiple condition records.
7. What is a Net Price List?
Ø The Net Price List offers the option of creating price information for a customer on a selected quantity of materials by simulating billing document.
8. What is a condition index?
Ø We create condition index to search for condition records that were created for a variety of condition types and condition tables.
9. What is the prerequisite for using condition index?
Ø Activate in customizing for a condition type.
10. What is the use of a release procedure in condition records?
To control the condition records by defining its status
Ø Released
Ø Blocked
Ø Release for price simulation
Ø Released for planning and price simulation
11. What influences the release status?
Ø Processing status. It indirectly controls the release status.
12. can you convert old condition records w/o release status to new with release status?
Yes/No. – Yes.
13. What is a calculation type?
Ø It determines how the prices and discounts are calculated for a condition.
14. Can you maintain texts in condition records?
Yes/No. – Yes. But it cannot be copied into documents except for rebate agreements.
1. Why Batch split function is used?
If the delivery quantities of an item is to be taken from different batches.
2. How batch split are carried out?
Ø Manually in the batch spilt screen
Ø Automatic batch determination (it has to be activated in delivery item category)
3. Can you do Post goods issue without batch determined for an item?
Ø If materials are maintained in the batches, it has to be determined before PGI.
4. What are serial numbers?
Ø Unique serial numbers are assigned to each material. Serial number profile has to be entered in material master record to use serial number for a material.
5. You must specify serial numbers before PGI.
Yes/No. – Yes.
6. Pricing conditions are transferred from preceding documents to a outbound delivery document.
Yes/No. – No. We have to enter manually or using conditions technique provided the procedure is assigned to delivery type.
7. What pricing information are available in delivery?
Ø Shipping-related conditions. E.g. shipping or freight.
8. Can you split an existing delivery?
Yes/No. – Yes. Using split profile, which is assigned to delivery type.
9. What happens when you split a delivery?
Ø New deliveries are created such as results and the remainder.
10. Can you call log of incomplete items from delivery processing?
Yes/No. – Yes. Both at header and item level.
11. What other functions can be performed in outbound delivery creation?
Ø Material substitution
Ø Texts
Ø Quantity checks
Ø Dangerous goods check
Ø Credit and risk management
Ø Export control
UNIT: 9 GOODS ISSUE
1. Posting goods issue for an outbound delivery completes shipping activities.
Yes/No. – Yes.
2. Goods issue applies to the entire outbound delivery document.
Yes/No. – Yes.
3. What are the ways for doing Post goods issue?
Ø Processing Single document
Ø Collective processing
Ø Outbound delivery monitor
Ø In picking by specifying rule 2 in Adopt pick quantity.
4. Goods issue can be done even though warehouse confirmation for picking is not done.
Yes/No. – No. PGI requires the mandatory functions to be carried out and also incomplete document fields should be completed.
5. Effects of PGI in the R/3 system?
Ø Reduces warehouse stock.
Ø Post value changes in stock accounts in inventory accounting.
Ø Reduces delivery requirements.
Ø Enter status information in outbound delivery
Ø Updates document flow
Ø Creates work list for billing
6. The following are true about cancellation of goods issue.
Ø The system carries out an inventory posting based on quantities and values with a reversed +/- sign.
Ø The cancellation document is entered in the document flow for outbound delivery.
Ø The goods movement status is reset to “Not yet started”
Ø The delivery requirements are recreated.
Ø Any billing document created with reference to delivery must be cancelled first.
Ø Reversal movement type has to be customized in inventory management.
7. Can Quality management be implemented for goods inspection before goods issue to the customer?
Yes/No. – Yes. Quality management view of the material master view has to be maintained.
8. What influences the QM inspection of goods to be either accepted or rejected?
Ø The usage decision of quality inspection department.
9. The goods can be sent to the customer before inspection log is submitted to the delivery department.
Yes/No. – Yes. depends on the customer decision.
10. What is POD?
Ø Proof of delivery (POD) is essentially designed to support the process of creating an invoice once the customer has confirmed the arrival of the goods.
11. POD relevance is activated where?
Ø Delivery item category
Ø POD relevance in customer master record of ship-to party
12. The creation of a billing document using the billing due list is blocked until POD has been confirmed.
Yes/No. – Yes. Depends on customization.
UNIT: 7 PACKING
1. What are packaging materials?
Ø Materials used for packing or transporting goods. Material type is VERP.
2. What are handling units?
Ø Items from an outbound delivery can be packed into an individual packaging type called a handling unit. Combination of packaging materials and goods.
3. Can a handling unit be packed into other HU?
Yes/No. – Yes. Multilevel packing is possible.
4. All the items in a outbound delivery must be packed.
Yes/No. – No. Customization done in Delivery Item category.
5. What output types are set for packing in the system?
Ø Packing list (at delivery level)
Ø Shipping label (at handling unit level)
6. The packing functions are available where?
Ø In the order as packing proposal.
Ø In the inbound delivery.
Ø In the outbound delivery.
Ø In the shipment document.
7. Can you change the packing in the outbound delivery?
Yes/No. – Yes. As long as you have not posted goods issue.
8. Similar packaging materials are grouped into what?
Ø Packaging material type.
9. Materials that have similar packaging requirement are grouped into what?
Ø Material group for packaging materials.
10. Can a material be packed to any packaging material?
Yes/No. – Yes. provided Material group for packaging materials has not been maintained in the material master, depending on the weight and volume check.
11. What are packing instructions and how it is determined?
Ø Packing instructions consist of: packing materials, Materials to be packed, Text items, Rules concerning rounding, minimum quantities, definition of a check profile.
Ø It is determined using condition technique.
12. Can a packaging material be generated as separate line item in the outbound delivery?
Yes/No. – Yes. Item category must be determined using USAGE and a delivery plant for packaging materials must be determined in the outbound delivery.
UNIT: 8 HANDLING UNITS IN SHIPPING
1. What are the advantages of handling units?
Ø Simpler processing of materials flow in logistics using HU identification number, not material and quantity.
Ø All subsequent process can reuse this information within own organization and also by partners in the logistics chain.
2. What are the mandatory customizations required for efficient HU management?
Ø Define number ranges for handling Units.
Ø Define packaging material types
Ø HU requirement for storage locations (for which no stock has been entered)
Ø Packing control by item category
Ø External number range for handling units.
UNIT: 9 ACCOUNT DETERMINATION
1. What are the factors that are taken into consideration for account determination?
Ø Chart of accounts
Ø Sales Organization
Ø Account assignment group of customers
Ø Account assignment group of material
Ø Account key
2. An account determination procedure is assigned to what?
Ø Billing Document type
3. Can G/L accounts be posted by business area?
Yes/No. – Yes.
UNIT: 10 SD/FI INTERFACE
1. What changes can you make in the billing document before posting an accounting document?
Ø Billing date
Ø Pricing
Ø Account determination
Ø Output determination data
2. What changes can you make after posting to accounting?
Ø Only output data can be changed.
3. Can you customize the system so that automatic posting to an accounting document can be stopped while creating a billing document?
Yes/No. – Yes. By specifying a posting block in the billing type.
4. What is the significance of reference number and allocation number in the accounting document?
Ø Reference number: is in the header of the accounting document and is used for clearing.
Ø Allocation number: is in the customer line item and is used for sorting line numbers.
5. When invoice list is created, the reference number from the invoice list overwrites the reference numbers from the individual billing documents.
Yes/No. – Yes.
6. Accounting document type is assigned where?
Ø In the billing document type
7. What is the significance of Head office / Branch office field in the billing type?
Ø To control which partner functions in the billing document should be transferred to FI.
8. What is the significance of value dated credit memo field in the billing type?
Ø It controls when the actual credit memo date should be taken. If marked, then the system takes the actual billing date as the base line date credit memo.
TSCM 62
SCM ORDER FULFILLMENT – II
PART II OF II
COURSE: CROSS-FUNCTIONAL CUSTOMIZING IN SD
UNIT: 2-COPYING CONTROL
1. What is the significance of complete reference switch in the header level copying control?
Ø If marked, we can only copy the full items from source documents, partial copying is not allowed.
2. What is the significance of update document flow switch?
Ø Specifies whether the system updates the item level document flow.
3. While creating a document with reference to a previous document, can you overwrite the item category proposed by the system?
Yes/No. – Yes. in the copying control target item category should be given.
4. What is the significance of completion rule in the item category?
Ø To control when an item from the reference document is complete.
UNIT: 3 TEXT CONTROL
1. Texts are stored in which are all text objects?
Ø Customer master record
Ø Customer-material info record
Ø Material master record
Ø All documents – both at header and item level.
2. Can you enter texts in different languages?
Yes/No. – Yes.
3. Can you copy texts from one document to another document?
Yes/No. – Yes. Text determination procedure.
4. Text determination procedure contains what?
Ø All Text types
5. Can you make texts to be mandatory in the documents?
Yes/No. – Yes. By marking the mandatory field in the procedure.
6. Using texts as the reference as the following consequences:
Ø While the texts in sales document 2 still refers to the texts from source sales document, it cannot be changed.
Ø If the texts in the source document are changed, the text in the target sales document is also changed.
Ø If the text in the target document is changed, any changes to the text in the source sales document will no longer affect the target sales document.
7. What happens when a text is copied from the source document?
Ø If the text is changed in the source document, it does not affect the text in the target sales document.
8. Can you copy the text from the delivery to the billing document?
Yes/No. – Yes. we have to mark the delivery text field in the billing type.
UNIT: 4 OUTPUT
1. What is an output in SAP R/3 system?
Ø Output is the means of communication for exchanging information between partners and the system.
2. At what level do you determine an output in a document?
Ø Header level: Header output issues the whole document.
Ø Item level: item output is for issuing each individual item in the document.
3. Can you give examples of output type in SD?
Ø BA00 – Order Confirmation.
Ø RD03 – cash sale invoice
Ø RD00 – Invoice
Ø LD00 – Delivery note
Ø LP00 – scheduling agreement
4. How output is processed?
Ø By using a processing program.
5. What is a communication strategy?
Ø Represents a sequence of communication types, mainly used for external transmission.
6. Can you determine when an output is issued?
Yes/No. – Yes. by specifying the time in the output configuration.
7. Output in a Documents header contains what parameter fields?
Ø Output type,
Ø Partner,
Ø Medium and
Ø The time.
8. What are the various transmission mediums available in the system?
UNIT: 5 OUTPUT PROCESSING
1. What is the two steps system follows to print out documents?
Ø Data procurement: using processing programs to call up the data.
Ø Data defining: using FORM (SAPscript) to define a layout for the data procured.
UNIT: 6 INTERFACE MODIFICATIONS
1. What does an account group control?
Ø Field selection in the master record, which are required or optional
Ø The number range for customer account.
Ø Whether the number range should be internal or external
Ø What partner function are assigned to a account group
Ø Whether it is a one-time account.
Ø Which output determination procedure is used?
2. Can you influence field selection according to the transactions?
Yes/No. – Yes. by defining transaction dependant screen layout.
3. What are screen variants?
Transaction processes can be simplified with screen variants, such as
Ø Enter default values in fields
Ø Hide and change which fields can be completed with data
Ø Hide whole screens.
4. A transaction variant is made up of screen variants.
Yes/No. – Yes. A transaction variant is assigned to exactly one transaction, but each transaction can have several variant assigned to it.
TSCM ORDER FULFILLMENT I
PART I OF I
COURSE: SAP OVERVIEW
UNIT1: mySAP. BUSINESS SUITE
1. What are included in the SAP Net Weaver technology?
Ø SAP Web application server
Ø Portal infrastructure
Ø Exchange infrastructure
Ø Information integration.
2. To access data in SAP BW, users use what tools?
Ø SAP business explorer
Ø Standard Web browser
Ø Presentation tools such as MS excel etc.
3. What are business objects in SAP?
Ø An SAP business object is the representation of a central business object in the real world such as an employee, sales order etc.
4. Where do business objects are maintained?
Ø Business Object Repository (BOR)
5. A business object in the Business Object Repository can have many methods from which one or several are implemented as BAPIs.
Yes/No. – Yes. A method is an operation performed on a business object.
6. What is BAPI?
Ø Business Application Programming Interface is standardized interface for integrating third-party applications and components in the Business Frame work.
7. A BAPI is assigned to one and only one business object.
Yes/No. – Yes.
8. What is ALE?
Ø Application link enabling is used to distribute data, master data and transaction data across different systems within one enterprise.
9. What is Idocs?
Ø (Intermediate documents) Data exchange is carried out via Idocs in the EDI interface.
10. What is EDI?
Ø Electronic Data Interchange supports information exchange between R/3 systems in different enterprises.
OVERVIEW OF SAP SOLUTION MANAGER
1. What is SAP solution manager?
Ø The SAP Solution Manager brings in a new era of solution management covering all relevant aspects for implementation, operations and continuous improvement.
2. What are the five phases that are followed in the Implementation Roadmap?
Ø Project Preparation
Ø Business Blueprint
Ø Realization
Ø Final Preparation
Ø Go Live & Support
3. What is the operations infrastructure of a solution manager?
Ø Operations
Ø Solution Monitoring
Ø Support
4. What are the three areas of Implementation Road map?
Ø Project area
Ø Viewing Area
Ø Attachment area: Accelerators are found (Document Formats)
5. What is the structure of Roadmap?
Ø Level 1 – Phases
Ø Level 2 – Work packages
Ø Level 3 – Activity
Ø Level 4 – Tasks
TOPICS, WHICH ARE NOT COVERED IN CERTIFICATION
CROSS SELLING
1. What is the purpose of Cross-selling?
Ø The order taker can suggest additional articles that the customer might buy. For example, if the customer orders a VCR, you might suggest purchasing some blank tapes.
2. The articles that appear in the cross- selling dialog box always depend on which articles are in the sales order.
Yes/No. – Yes.
3. Can we make cross-selling dependant on other factors such as customer’s past purchasing history?
Yes/No. – Yes. using Dynamic Product proposal customization.
4. What information does the cross-selling dialogue box displays?
Ø Material number and description.
Ø Sales unit
Ø Price per unit
Ø Availability check.
Ø Delivery flag.
5. For each material, can you assign more than one cross-selling material?
Yes/No. – Yes.
6. What customization we have to make in the system for setting cross sales?
Create the conditions tables, access sequence, and calculation schemes for determining cross- selling articles, since the cross selling function relies on the conditions technique.
Create a cross selling profile with the following attributes:
Determination of cross selling articles via function module
Price calculation scheme
Scheme using conditions technique
Flag indicating how the cross selling dialog is to appear
Flag indicating whether an availability check is to be performed
Assign the cross selling profile to a sales area, document scheme, and customer scheme.
TSCM62 ORDER FULFILLMENT – II
PART I OF II
COURSE: PRICING
UNIT: 1-PRICING FUNDAMENTALS
1. What are the types of pricing conditions you can maintain in R/3 system?
Ø Pricing
Ø Discounts / Surcharges
Ø Freight
Ø Taxes
2. Can you limit a pricing agreement?
Yes/No. – Yes. By specifying a validity period.
3. Can you maintain prices based on different scales?
Yes/No. – Yes. Unlimited number of levels in a scale can be maintained.
4. For what the upper and the lower limit in a condition is maintained?
Ø Manual changes in pricing elements can be limited based on these limits.
5. What is a condition type?
Ø The condition type determines the category of a condition and how it is used.
6. What are the possible scale base types and calculation types exits in the system?
Ø Value – Percentage or fixed amount
Ø Quantity – Amount / unit of measure
Ø Weight – Amount / unit of weight
Ø Volumes – Amount / unit of volume
Ø Time period quantity per unit of time
7. Can you set a condition type automatically as surcharge or as discount?
Yes/No. – Yes. by activating the positive/negative field in the condition type.
8. All the condition type should have an access sequence assigned to it.
Yes/No. – No. Header condition types and some item condition doesn’t have access sequence assigned to it.
UNIT: 2 CONDITION TECHNIQUE IN PRICING
1. What is a pricing procedure?
Ø All permitted condition types are contained in the pricing procedure, which is assigned for a combination of sales area and customers.
2. Can you control the behavior of a condition type in a procedure?
Yes/No. – Yes. By assigning a requirement to it.
3. The pricing procedure can contain any number of subtotals between gross and net price.
Yes/No. – Yes.
4. What you have to do if you want a condition type to surely influence the pricing of a document?
Ø Mark the condition type as mandatory in the pricing procedure.
5. Can you use a condition type purely for statistical purpose in the procedure without affecting the net value of the item price?
Yes/No. – Yes. By marking the condition type as Statistical purpose in the procedure.
6. Can you enter a condition type manually in the sales document?
Yes/No. – Yes. Manual switch has to be marked in the pricing procedure.
7. What is an access sequence?
Ø It is the search strategy for searching the accesses (Condition tables) that are assigned to it. The search strategy is from specific to general.
8. Can you make an access dependent on certain requirements?
Yes/No. – Yes.
9. What are the ways you can exclude a condition type from being determined in a sales document?
Ø Assigning a requirement to the condition type in the procedure
Ø Assigning the condition type to the exclusion group, which is in turn assigned to a procedure.
10. Can you change the condition manually in the document once it is determined by the system?
Yes/No. – Yes. Provided in the condition type manual entries field should be marked.
11. Can you enter conditions at the header level of a document?
Yes/No. – Yes.
12. The following are true about the header conditions.
Ø It does not have access sequence and have to be entered manually.
Ø It has to be activated in the document after entering in the document.
Ø These are automatically distributed among the items based on the net value of each item.(E.g. HB00) a routine can be defined in AltCBV for a different split rule to take place.
13. What is pricing type?
Ø We configure the pricing behavior in the pricing type.
14. On what level the prices are updated in the condition screen?
Ø Header and item level.
UNIT: 3 PRICING CONFIGURATION
1. A condition table is a combination of key fields from the field catalogue.
Yes/No. – Yes.
2. Non-key fields can be entered between key fields.
Yes/No. – No.
3. An access sequence is composed of one or more condition tables.
Yes/No. – Yes.
4. Can you define prices, discounts and surcharges at various levels?
Yes/No. – Yes.
5. Can you prevent an access from being read in a access sequence?
Yes/No. – Yes. By specifying a requirement to that access.
6. An access sequence is assigned where?
Ø To a condition type.
7. A condition type can have more than one access sequence assigned to it?
Yes/No. – No.
8. How pricing procedure is determined in a sales document?
Ø Sales area
Ø Document pricing procedure in the document type
Ø Customer pricing procedure in the customer master
UNIT: 4 WORKING WITH CONDITION RECORDS
1. What is a pricing report?
Ø It is an overview of condition records for analysis. E.g. Customer specific prices.
It consist of the following
Ø Page header
Ø Group header
Ø Items
2. Mass maintenance of conditions is possible?
Yes/No. – Yes. Using pricing report across all condition types and tables for a specific customer or product.
3. This condition maintenance is configured using what?
Ø Area menus.
4. Can you create a condition record with reference to another?
Yes/No. – Yes. Using create with template
5. Can you change multiple condition records simultaneously?
Yes/No. – Yes. Using price change function. Use the change documents to review and monitor changes made to the condition records.
6. Newly created customers A,B,C have similar conditions as of Z, what function you will use to maintain conditions for these customers?
Ø Copy condition function for creating multiple condition records.
7. What is a Net Price List?
Ø The Net Price List offers the option of creating price information for a customer on a selected quantity of materials by simulating billing document.
8. What is a condition index?
Ø We create condition index to search for condition records that were created for a variety of condition types and condition tables.
9. What is the prerequisite for using condition index?
Ø Activate in customizing for a condition type.
10. What is the use of a release procedure in condition records?
To control the condition records by defining its status
Ø Released
Ø Blocked
Ø Release for price simulation
Ø Released for planning and price simulation
11. What influences the release status?
Ø Processing status. It indirectly controls the release status.
12. can you convert old condition records w/o release status to new with release status?
Yes/No. – Yes.
13. What is a calculation type?
Ø It determines how the prices and discounts are calculated for a condition.
14. Can you maintain texts in condition records?
Yes/No. – Yes. But it cannot be copied into documents except for rebate agreements.
UNIT: 10 REBATES
1. What are rebates?
Ø A rebate is a discount, which is granted on the basis of a defined sales volume within a certain period.
2. What happens when a rebate settlement is run?
Ø Credit memo request is generated automatically.
3. When rebate accruals are created?
Ø During billing processing, rebate accruals are determined and posted automatically.
4. What happens when rebate credit memo is created?
Ø Rebate accruals are reversed.
5. What are the prerequisites for rebate processing?
The following must be activated:
Ø Sales organization
Ø Payer master data
Ø Billing document type
6. With the rebate agreement, you can specify
Ø The condition type used with the rebate agreement type
Ø A validity period Proposal
7. When does rebate processing begin?
Ø When a rebate-relevant billing document is created.
8. Rebate accrual amount is calculated using what?
Ø Rebate basis.
9. What is retroactive rebate agreement?
Ø Retroactive rebate agreement allows us to take into account billing documents created before the rebate agreement is created.
10. Accrual amount in retroactive rebate agreement has to be entered manually?
Yes/No. – Yes.
11. What happens when a credit memo is created?
Ø Accruals are cancelled automatically.
12. What is a rebate material?
Ø Rebate material provides information at material level when rebate is settled in case of rebate agreement based on a group of material or to a customer.
UNIT: 7 STATISTICAL CONDITION TYPE
1. Statistical condition type does not change the net value of the item.
Yes/No. – Yes.
2. From where the system derives the cost for the material.
From the accounting view of the material master record
Ø Standard price
Ø Moving average price
The condition type is VPRS in the pricing procedure
3. What rate does the system retrieve for cash discount?
Ø Condition type SKTO retrieves the first percentage rate from the item payment terms.
4. What happens when the customer expected price differs from the automatically determined prices.
Ø If the deviation is more than the allowed value in the sales order, the system will regard this order as incomplete when it is saved.
UNIT: 8 TAXES
1. What factors are considered for calculating taxes?
Ø Business transaction: Departure country (of delivery plant), Destination country (of SH)
Ø Tax liability of the Ship-to Party
Ø Tax liability of the material
2. A tax calculation procedure is assigned where?
Ø Assigned to a country
3. From where the sales tax identification number is determined?
Based on the rule assigned to the sales organization.
Blank – Payer is preferred over Ship-to party
A – Sold-to Party
B - Payer
UNIT: 9 AGREEMENTS
1. A promotion or general marketing plan is defined for what?
Ø For a product line for a certain period of time.
2. Can a promotion have several sales deal assigned to it?
Yes/No. – Yes.
3. Where can you find information regarding promotion and sales deal in the order?
Ø Billing item screen.
4. How can you control the records of a sales deal?
Ø Release status.
UNIT: 6 SPECIAL CONDITION TYPES
1. What is use of condition type HM00?
Ø Price for an item can be entered manually in the header, which will be distributed in the items according to the net value ratio.
2. What is use of condition type Net price PN00?
Ø Net price for an item is entered manually.
3. What is use of condition type Minimum order values AMIW & AMIZ?
Ø Is an item condition determining the minimum order value for a document, if the order value falls short, than AMIZ will calculate the difference and puts the difference value as surcharge in the document. AMIW is a statistical condition type.
4. What is use of condition type Minimum price PMIN?
Ø We can create a minimum price for a material using condition type PMIN.
5. What is use of condition type Interval price PR02?
Ø Interval scales can be set for the condition type using scale type D. Interval prices cannot be used for Group conditions.
6. What is the use of customer hierarchy?
Ø Customer hierarchy can be used during order processing and billing for determining special pricing, discounts and for running statistics for a specific customer under the whole group.
7. How customer hierarchy is created?
Ø Using Node. These nodes are assigned to each other.
8. A pricing agreement with a higher-level node is valid for all the subordinate level nodes.
Yes/No. – Yes. Condition type HI01 is used for this purpose.
9. What is use of condition type Rounding DIFF?
Is a group condition, it will calculate rounding unit and adds the difference.
E.g. Rs. 75.33 will be rounded to Rs. 75.35 based on the rounding unit.
10. A pricing procedure has the following condition types such as
Pallet discount KP00 – Rs. 5 per pallet on whole units
Incomplete Pallet surcharge KP01 – Rs. 50 per pallet
Mixed pallet discount KP02 - From 1pallet - Rs. 10/pallet. From 2pallet – Rs. 20 / pallet.
Surcharge for Incomplete Mixed Pallets KP03. – Rs. 5 per pallet
Material Master M1 & M2 à 50 Car = 1 pallet.
A customer is ordering
Scenario1
20 Car for M1 and 30 Car of M2,
Scenario2
20 Car for M1 and 40 Car of M2,
What effects does the condition types will have in the pricing procedure?
Ans.
Scenario 1 Scenario 2
KP00 – Rs.5 KP00 – Rs.5
KP02 – Rs. 10 KP01 – Rs. 50
KP02 – Rs. 10
KP03 – Rs. 5.
UNIT: 5 SPECIAL FUNCTIONS
1. What is the use group condition?
Ø The condition base value is then calculated as the sum of the individual items within one group. E.g. Material price group K029.
2. What is group condition with varying keys?
Ø Item quantities are accumulated for scale point determination purposes but the rate for each item is taken from its individual condition record.
3. Can you compare two conditions from the master record and determine the best condition in the sales document?
Yes/No. – Yes. By defining and assigning the condition exclusion group to the pricing procedure.
4. Can you compare two condition records within a condition type?
Yes/No. – Yes. Rule B applies to the condition exclusion group.
5. Can you limit a condition, so that it can only be used based on number of orders?
Yes/No. – Yes. Update condition has to be marked for a particular condition type.
6. What are condition supplements?
Ø Groups several conditions that can be supplements with main condition. For this we have to assign the relevant pricing procedure in the main condition type, which contains the necessary conditions. E.g. With PR00, K005, KA00 etc.
7. What is data determination in access?
Ø For pricing, we can determine and use data that is not contained in the document.
Ø E.g. Price book – refers to a pricing determination strategy. (PBU – sales deal for a customer, PBUD – special agreement for a material, PBBS – Base price calculated using the above two condition types.
TSCM62 ORDER FULFILLMENT II
PART II OF II
COURSE: BILLING
UNIT: 1 INTRODUCTION
1. Integration of billing document in SD process chain.
Ø Billing orders and deliveries
Ø Updating the document flow
Ø Creating documents in financial accounting
Ø Updating billing status
Ø Updating the Sales info System
Ø Updating the credit account
Ø Forwarding data to Profitability Analysis
2. What is the structure of a billing document?
Header data
Ø Customer number of Payer
Ø Billing Date
Ø Net value of the entire billing document
Item data
Ø Material number
Ø Billing quantity
Ø Net value of the individual item
UNIT: 2 BILLING OVERVIEW
1. Can you assign more than one chart of accounts to a company code?
Yes/No. – No. Exactly one chart of accounts can be assigned to a company code.
2. Is defining of business area is mandatory?
Yes/No. – No. is it used only for internal reporting.
UNIT: 3 CONTROLLING THE BILLING PROCESS
1. What are the standard billing documents that are defined in the system?
Ø F2 – Invoice
Ø F8 – Pro forma Invoice
Ø G2 – Credit memo
Ø L2 – Debit memo
Ø RE – Returns
Ø S1 – Cancellation
Ø S2 – Cancellation credit memo
Ø LR – Invoice List
Ø IV – intercompany billing
Ø BV – cash sale
2. What are the control parameters in billing?
Ø Number assignment
Ø Partners
Ø Tests
Ø Output
Ø Rebates
Ø Posting block
Ø Account determination
Ø Invoice list type
Ø Cancellation billing type
3. How the billing type is proposed in the system automatically while creating billing document?
From the settings we make in the in the sales document type and the item category.
Sales order Item category
4. Can you change the billing type automatically proposed by the system?
Yes/No. – Yes.
5. What are the possible ways for creating an invoice?
Ø Order related invoice
Ø Delivery related invoice.
6. Can you combine an order and a delivery simultaneously for creating an invoice?
Yes/No. – Yes copying requirements has to be met.
UNIT: 4 SPECIAL BILLING TYPES
1. What happens when you cancel an invoice?
Ø The system copies data from the reference document to the cancellation document and offsets the entry in accounting.
2. Can you cancel a individual item in the billing document?
Yes/No. – Yes
3. For cancellation we have to make an entry in copying control.
Yes/No. – No. The parameter for cancellation is stored in the billing document in the cancellation area.
4. The following are true about the Credit and debit memo request.
Ø These are sales documents
Ø It can created either with reference to an order or billing
Ø It can also be created without reference to previous documents.
Ø All these documents have automatic billing block, which can be customized in settings of these order types.
5. The reason for rejection in the complaint documents can be used for the following purposes
Ø Item should be copied into credit memo with a zero value (reason 10)
Ø Item should not appear at credit memo at all.
6. What is the use of an workflow in credit Memo requests?
Ø The workflow within the framework of credit memo processing now guarantees that the employee responsible is automatically determined and informed when a credit memo request is created, depending on the value involved.
7. The following are true about invoice correction request.
Ø Invoice correction request is a combination of Debit memo request and credit memo request.
Ø Invoice correction request must be created with reference to the corresponding billing document.
Ø When creating an invoice correction request, the items are automatically duplicated. The resulting item categories must have opposite +/- values.
Ø The credit memo items cannot be changed, the corresponding debit memo item, however can be updated
Ø You can delete the credit and debit memos in pairs.
Ø We can create invoice correction request for both quantity and price difference.
8. A returns document is created with reference to a delivery document.
Yes/No. – No. either with reference to Order or the billing document.
9. Can you create a credit memo request for a returns document?
Yes/No. – Yes. If the company wants a release procedure to be followed, we can create a credit memo request for returns order, other wise not required.
10. When you create a returns order, what are the required field to be maintained?
Ø We have to enter the Order reason mandatorily and also the reason for rejection for each order item, other wise we cannot create subsequent delivery free of charge with reference to a returns order.
11. The following are true about pro-forma invoice.
Ø Generally created for export transactions.
Ø Can be created with reference to either orders or deliveries.
Ø Post goods issue is not required for creating delivery related pro-forma invoice.
Ø We can create as many pro-forma invoices as the billing status is not updated in the reference documents.
Ø Data from pro-forma invoice is not transferred to accounting.
Ø In copying control field Quantity/value +/- is not available.
12. The following are the characteristics of a cash sales order.
Ø Delivery is immediately created when order is saved.
Ø Goods issue is posted at a later date, but required before creating actual billing document.
Ø An invoice receipt (RD03) is created from order.
Ø It is an order related billing.
Ø No output determination, as this has already been carried out in the order.
Ø No new price determination in the billing document.
Ø Posting is made to cash settlement account and not to the customer account.
Ø Billing type SV is used for canceling cash sales.
UNIT: 5 DATA FLOW IN BILLING
1. A billing document can be created without reference to any previous documents.
Yes/No. – No. Mandatory reference is required except External transactions.
2. The following are the billing documents, which are created with reference.
Ø Invoice – Sales or delivery document.
Ø Credit Memo - Credit memo request / Billing doc.
Ø Debit Memo - Debit memo request / Billing doc.
Ø Returns credit memo - Returns order.
Ø Credit memo- Invoice correction request.
Ø Pro forma invoice- Order or delivery document
Ø Cancellation invoice- Billing document.
Ø Invoice list- Billing documents
Ø Billing doc. External- External transactions.
Ø Intercompany billing- Delivery document
Ø Rebate credit memo- Rebate credit memo request.
3. Payer, Item number, Pricing, texts are copied to billing doc from where?
Ø From Sales Documents.
4. What data are copied from delivery documents?
Ø Ship-to party
Ø Redetermined freight cost,
Ø Texts etc.
5. Can you influence the data flow from proceeding docs to billing doc?
Yes/No. – Yes. using Data transfer routines.
6. What controls you have in copying control?
7. Can you create a billing document before goods issue?
Yes/No. – No. However it can be customized using copying requirements.
8. Where can you specify your own requirements?
Ø In the transaction VOFM
9. What is the significance of billing quantity?
Ø We can take into account the quantity already billed, while creating a invoice.
10. Can you redetermine the prices in the billing document?
Yes/No. – Yes. However it can be customized that what kind of redetermination has to be carried out. E.g. New prices or only the taxes or freights.
UNIT: 6 CREATING BILLING DOCUMENTS
1. Can you create a billing document by selecting partial quantities from either order or delivery?
Yes/No. – Yes. We have to choose the item selection from the initial reference pop-up, also item category should have billing relevance K
2. While creating billing due list, can you select both order and delivery related billing?
Yes/No. – Yes.
3. Can you create billing document in the simulation mode.
Yes/No. – Yes.
4. Can you customize the system so that billing can happen only on specific dates?
Yes/No. – Yes.
Ø Maintain individual billing dates in the factory calendar using special rules
Ø Assign factory calendar in the customer master record of the payer.
5. Can you create invoices only on specific time?
Yes/No. – Yes. Using background job processing, either periodically or at a specific time.
6. Can you cancel the collective billing run?
Yes/No. – Yes. By using Reverse all function.
7. Can you invoice the external transactions such as orders and deliveries in SAP R/3 system?
Yes/No. – Yes. Using general billing interface (External transactions)
UNIT: 7 TYPES OF SETTLEMENT
1. As a rule, the system attempts to combine all compatible transactions into a single billing document.
Yes/No. – Yes.
2. Is it possible to include both order-related and delivery-related items in the same billing document?
Yes/No. – Yes.
3. When an invoice split automatically happens in the system?
Ø When the header partners or the header data are not identical. E.g. Terms of payment
4. Can you customize the system so that item data also can be used as criteria to split the invoice?
Yes/No. – Yes. By entering the respective field criteria in the VBRK-ZUKRI field.
5. Can you customize the system so that for each individual sales document a invoice is created, even though collective billing is run?
Yes/No. – Yes. By entering the data transfer routine 3 in the copying control and by number of the reference document in VBRK-ZUKRI field
6. What is Invoice list?
Ø Invoice lists contain various billing documents (invoices, credit and debit memos) and can be sent to a payer on specified days or at certain intervals.
7. What customizations are required for creating an invoice list?
Ø Maintain condition type RL00 for factoring discount.
Ø Invoice list type should be assigned to each billing type.
Ø A factory calendar, which specifies when invoice lists are to be created, is to be assigned to payer master record.
Ø Create output condition records for output types LR00.
8. Can you cancel the invoice lists?
Yes/No. – Yes. A corresponding cancellation document is created in FI for factoring discount.
UNIT: 8 SPECIAL BUSINESS TRANSACTIONS
1. What types of Billing Plan are available in the system?
Ø Periodic Billing: to bill the full amount periodically at certain dates. E.g. Service agreements.
Ø Milestone Billing: in order to spread full amount over several dates within a billing plan. E.g. Plant engineering and construction.
2. Billing plan types are assigned where?
Ø Header level to sales document types
Ø Item level to the item categories.
3. What does a billing plan contain?
Ø Start and the end dates, horizon and the billing date.
4. What is the significance of billing date?
Ø Billing date determine how often billing is carried out. E.g. on first day of every month.
5. Can you set a billing block for each billing date in the item?
Yes/No. – Yes.
6. How many billing dates can you enter in a billing plan?
Ø We can enter as many billing dates per billing plan.
7. Can you change the dates that have already been billed in the billing plan?
Yes/No. – Yes.
8. What is retro-bill in the milestone billing?
Ø Changes that occur in the value after certain milestone billing documents have been created are included in the remaining billing dates.
9. How can you control billing date in the milestone-billing plan?
Ø A fixed date.
Ø Required to be updated with actual date of the milestone.
Ø Updated with the actual date of the milestone, if production is completed before the planned billing date.
10. In milestone billing, billing dates are blocked automatically for billing until the milestone is confirmed as completed.
Yes/No. – Yes.
11. What is a billing rule?
Ø Billing rule determines how the value to be billed on a particular date. E.g. fixed amount or a percentage.
12. What is the significance of date categories?
They have the control function at billing date level.
Ø Billing rule
Ø Billing type
Ø Billing block
Ø Fixed date
13. The following are true about down payments.
Ø Processing carried out using billing plan functionality.
Ø One or more down payment agreements are stored as a date in a billing plan.
Ø The value entered as down payment can be either fixed or percentage.
Ø Down payment agreement can be assigned directly to an item, or it can be defined as valid for all items in the order.
Ø Special condition type AZWR is used for down payment items in a sales document.
Ø As soon as the billing date is reached, a down payment request is created automatically by the system and sends it to the customer.
Ø Billing type FAZ is used for down payment request creation.
Ø Tax is determined and displayed automatically for down payment request.
Ø Down payment request is created automatically in FI.
14. How many billing document are created for installment payment?
Ø Only one billing document.
15. The following are true about installment invoice.
Ø Only one invoice is created.
Ø The installment value is entered always in percentage.
Ø A special installment payment term is defined.
Ø Payment term for each installment is defined.
Ø Each installment payment creates an accounts receivable line item posting in FI.
1. What are rebates?
Ø A rebate is a discount, which is granted on the basis of a defined sales volume within a certain period.
2. What happens when a rebate settlement is run?
Ø Credit memo request is generated automatically.
3. When rebate accruals are created?
Ø During billing processing, rebate accruals are determined and posted automatically.
4. What happens when rebate credit memo is created?
Ø Rebate accruals are reversed.
5. What are the prerequisites for rebate processing?
The following must be activated:
Ø Sales organization
Ø Payer master data
Ø Billing document type
6. With the rebate agreement, you can specify
Ø The condition type used with the rebate agreement type
Ø A validity period Proposal
7. When does rebate processing begin?
Ø When a rebate-relevant billing document is created.
8. Rebate accrual amount is calculated using what?
Ø Rebate basis.
9. What is retroactive rebate agreement?
Ø Retroactive rebate agreement allows us to take into account billing documents created before the rebate agreement is created.
10. Accrual amount in retroactive rebate agreement has to be entered manually?
Yes/No. – Yes.
11. What happens when a credit memo is created?
Ø Accruals are cancelled automatically.
12. What is a rebate material?
Ø Rebate material provides information at material level when rebate is settled in case of rebate agreement based on a group of material or to a customer.
UNIT: 7 STATISTICAL CONDITION TYPE
1. Statistical condition type does not change the net value of the item.
Yes/No. – Yes.
2. From where the system derives the cost for the material.
From the accounting view of the material master record
Ø Standard price
Ø Moving average price
The condition type is VPRS in the pricing procedure
3. What rate does the system retrieve for cash discount?
Ø Condition type SKTO retrieves the first percentage rate from the item payment terms.
4. What happens when the customer expected price differs from the automatically determined prices.
Ø If the deviation is more than the allowed value in the sales order, the system will regard this order as incomplete when it is saved.
UNIT: 8 TAXES
1. What factors are considered for calculating taxes?
Ø Business transaction: Departure country (of delivery plant), Destination country (of SH)
Ø Tax liability of the Ship-to Party
Ø Tax liability of the material
2. A tax calculation procedure is assigned where?
Ø Assigned to a country
3. From where the sales tax identification number is determined?
Based on the rule assigned to the sales organization.
Blank – Payer is preferred over Ship-to party
A – Sold-to Party
B - Payer
UNIT: 9 AGREEMENTS
1. A promotion or general marketing plan is defined for what?
Ø For a product line for a certain period of time.
2. Can a promotion have several sales deal assigned to it?
Yes/No. – Yes.
3. Where can you find information regarding promotion and sales deal in the order?
Ø Billing item screen.
4. How can you control the records of a sales deal?
Ø Release status.
UNIT: 6 SPECIAL CONDITION TYPES
1. What is use of condition type HM00?
Ø Price for an item can be entered manually in the header, which will be distributed in the items according to the net value ratio.
2. What is use of condition type Net price PN00?
Ø Net price for an item is entered manually.
3. What is use of condition type Minimum order values AMIW & AMIZ?
Ø Is an item condition determining the minimum order value for a document, if the order value falls short, than AMIZ will calculate the difference and puts the difference value as surcharge in the document. AMIW is a statistical condition type.
4. What is use of condition type Minimum price PMIN?
Ø We can create a minimum price for a material using condition type PMIN.
5. What is use of condition type Interval price PR02?
Ø Interval scales can be set for the condition type using scale type D. Interval prices cannot be used for Group conditions.
6. What is the use of customer hierarchy?
Ø Customer hierarchy can be used during order processing and billing for determining special pricing, discounts and for running statistics for a specific customer under the whole group.
7. How customer hierarchy is created?
Ø Using Node. These nodes are assigned to each other.
8. A pricing agreement with a higher-level node is valid for all the subordinate level nodes.
Yes/No. – Yes. Condition type HI01 is used for this purpose.
9. What is use of condition type Rounding DIFF?
Is a group condition, it will calculate rounding unit and adds the difference.
E.g. Rs. 75.33 will be rounded to Rs. 75.35 based on the rounding unit.
10. A pricing procedure has the following condition types such as
Pallet discount KP00 – Rs. 5 per pallet on whole units
Incomplete Pallet surcharge KP01 – Rs. 50 per pallet
Mixed pallet discount KP02 - From 1pallet - Rs. 10/pallet. From 2pallet – Rs. 20 / pallet.
Surcharge for Incomplete Mixed Pallets KP03. – Rs. 5 per pallet
Material Master M1 & M2 à 50 Car = 1 pallet.
A customer is ordering
Scenario1
20 Car for M1 and 30 Car of M2,
Scenario2
20 Car for M1 and 40 Car of M2,
What effects does the condition types will have in the pricing procedure?
Ans.
Scenario 1 Scenario 2
KP00 – Rs.5 KP00 – Rs.5
KP02 – Rs. 10 KP01 – Rs. 50
KP02 – Rs. 10
KP03 – Rs. 5.
UNIT: 5 SPECIAL FUNCTIONS
1. What is the use group condition?
Ø The condition base value is then calculated as the sum of the individual items within one group. E.g. Material price group K029.
2. What is group condition with varying keys?
Ø Item quantities are accumulated for scale point determination purposes but the rate for each item is taken from its individual condition record.
3. Can you compare two conditions from the master record and determine the best condition in the sales document?
Yes/No. – Yes. By defining and assigning the condition exclusion group to the pricing procedure.
4. Can you compare two condition records within a condition type?
Yes/No. – Yes. Rule B applies to the condition exclusion group.
5. Can you limit a condition, so that it can only be used based on number of orders?
Yes/No. – Yes. Update condition has to be marked for a particular condition type.
6. What are condition supplements?
Ø Groups several conditions that can be supplements with main condition. For this we have to assign the relevant pricing procedure in the main condition type, which contains the necessary conditions. E.g. With PR00, K005, KA00 etc.
7. What is data determination in access?
Ø For pricing, we can determine and use data that is not contained in the document.
Ø E.g. Price book – refers to a pricing determination strategy. (PBU – sales deal for a customer, PBUD – special agreement for a material, PBBS – Base price calculated using the above two condition types.
TSCM62 ORDER FULFILLMENT II
PART II OF II
COURSE: BILLING
UNIT: 1 INTRODUCTION
1. Integration of billing document in SD process chain.
Ø Billing orders and deliveries
Ø Updating the document flow
Ø Creating documents in financial accounting
Ø Updating billing status
Ø Updating the Sales info System
Ø Updating the credit account
Ø Forwarding data to Profitability Analysis
2. What is the structure of a billing document?
Header data
Ø Customer number of Payer
Ø Billing Date
Ø Net value of the entire billing document
Item data
Ø Material number
Ø Billing quantity
Ø Net value of the individual item
UNIT: 2 BILLING OVERVIEW
1. Can you assign more than one chart of accounts to a company code?
Yes/No. – No. Exactly one chart of accounts can be assigned to a company code.
2. Is defining of business area is mandatory?
Yes/No. – No. is it used only for internal reporting.
UNIT: 3 CONTROLLING THE BILLING PROCESS
1. What are the standard billing documents that are defined in the system?
Ø F2 – Invoice
Ø F8 – Pro forma Invoice
Ø G2 – Credit memo
Ø L2 – Debit memo
Ø RE – Returns
Ø S1 – Cancellation
Ø S2 – Cancellation credit memo
Ø LR – Invoice List
Ø IV – intercompany billing
Ø BV – cash sale
2. What are the control parameters in billing?
Ø Number assignment
Ø Partners
Ø Tests
Ø Output
Ø Rebates
Ø Posting block
Ø Account determination
Ø Invoice list type
Ø Cancellation billing type
3. How the billing type is proposed in the system automatically while creating billing document?
From the settings we make in the in the sales document type and the item category.
Sales order Item category
4. Can you change the billing type automatically proposed by the system?
Yes/No. – Yes.
5. What are the possible ways for creating an invoice?
Ø Order related invoice
Ø Delivery related invoice.
6. Can you combine an order and a delivery simultaneously for creating an invoice?
Yes/No. – Yes copying requirements has to be met.
UNIT: 4 SPECIAL BILLING TYPES
1. What happens when you cancel an invoice?
Ø The system copies data from the reference document to the cancellation document and offsets the entry in accounting.
2. Can you cancel a individual item in the billing document?
Yes/No. – Yes
3. For cancellation we have to make an entry in copying control.
Yes/No. – No. The parameter for cancellation is stored in the billing document in the cancellation area.
4. The following are true about the Credit and debit memo request.
Ø These are sales documents
Ø It can created either with reference to an order or billing
Ø It can also be created without reference to previous documents.
Ø All these documents have automatic billing block, which can be customized in settings of these order types.
5. The reason for rejection in the complaint documents can be used for the following purposes
Ø Item should be copied into credit memo with a zero value (reason 10)
Ø Item should not appear at credit memo at all.
6. What is the use of an workflow in credit Memo requests?
Ø The workflow within the framework of credit memo processing now guarantees that the employee responsible is automatically determined and informed when a credit memo request is created, depending on the value involved.
7. The following are true about invoice correction request.
Ø Invoice correction request is a combination of Debit memo request and credit memo request.
Ø Invoice correction request must be created with reference to the corresponding billing document.
Ø When creating an invoice correction request, the items are automatically duplicated. The resulting item categories must have opposite +/- values.
Ø The credit memo items cannot be changed, the corresponding debit memo item, however can be updated
Ø You can delete the credit and debit memos in pairs.
Ø We can create invoice correction request for both quantity and price difference.
8. A returns document is created with reference to a delivery document.
Yes/No. – No. either with reference to Order or the billing document.
9. Can you create a credit memo request for a returns document?
Yes/No. – Yes. If the company wants a release procedure to be followed, we can create a credit memo request for returns order, other wise not required.
10. When you create a returns order, what are the required field to be maintained?
Ø We have to enter the Order reason mandatorily and also the reason for rejection for each order item, other wise we cannot create subsequent delivery free of charge with reference to a returns order.
11. The following are true about pro-forma invoice.
Ø Generally created for export transactions.
Ø Can be created with reference to either orders or deliveries.
Ø Post goods issue is not required for creating delivery related pro-forma invoice.
Ø We can create as many pro-forma invoices as the billing status is not updated in the reference documents.
Ø Data from pro-forma invoice is not transferred to accounting.
Ø In copying control field Quantity/value +/- is not available.
12. The following are the characteristics of a cash sales order.
Ø Delivery is immediately created when order is saved.
Ø Goods issue is posted at a later date, but required before creating actual billing document.
Ø An invoice receipt (RD03) is created from order.
Ø It is an order related billing.
Ø No output determination, as this has already been carried out in the order.
Ø No new price determination in the billing document.
Ø Posting is made to cash settlement account and not to the customer account.
Ø Billing type SV is used for canceling cash sales.
UNIT: 5 DATA FLOW IN BILLING
1. A billing document can be created without reference to any previous documents.
Yes/No. – No. Mandatory reference is required except External transactions.
2. The following are the billing documents, which are created with reference.
Ø Invoice – Sales or delivery document.
Ø Credit Memo - Credit memo request / Billing doc.
Ø Debit Memo - Debit memo request / Billing doc.
Ø Returns credit memo - Returns order.
Ø Credit memo- Invoice correction request.
Ø Pro forma invoice- Order or delivery document
Ø Cancellation invoice- Billing document.
Ø Invoice list- Billing documents
Ø Billing doc. External- External transactions.
Ø Intercompany billing- Delivery document
Ø Rebate credit memo- Rebate credit memo request.
3. Payer, Item number, Pricing, texts are copied to billing doc from where?
Ø From Sales Documents.
4. What data are copied from delivery documents?
Ø Ship-to party
Ø Redetermined freight cost,
Ø Texts etc.
5. Can you influence the data flow from proceeding docs to billing doc?
Yes/No. – Yes. using Data transfer routines.
6. What controls you have in copying control?
7. Can you create a billing document before goods issue?
Yes/No. – No. However it can be customized using copying requirements.
8. Where can you specify your own requirements?
Ø In the transaction VOFM
9. What is the significance of billing quantity?
Ø We can take into account the quantity already billed, while creating a invoice.
10. Can you redetermine the prices in the billing document?
Yes/No. – Yes. However it can be customized that what kind of redetermination has to be carried out. E.g. New prices or only the taxes or freights.
UNIT: 6 CREATING BILLING DOCUMENTS
1. Can you create a billing document by selecting partial quantities from either order or delivery?
Yes/No. – Yes. We have to choose the item selection from the initial reference pop-up, also item category should have billing relevance K
2. While creating billing due list, can you select both order and delivery related billing?
Yes/No. – Yes.
3. Can you create billing document in the simulation mode.
Yes/No. – Yes.
4. Can you customize the system so that billing can happen only on specific dates?
Yes/No. – Yes.
Ø Maintain individual billing dates in the factory calendar using special rules
Ø Assign factory calendar in the customer master record of the payer.
5. Can you create invoices only on specific time?
Yes/No. – Yes. Using background job processing, either periodically or at a specific time.
6. Can you cancel the collective billing run?
Yes/No. – Yes. By using Reverse all function.
7. Can you invoice the external transactions such as orders and deliveries in SAP R/3 system?
Yes/No. – Yes. Using general billing interface (External transactions)
UNIT: 7 TYPES OF SETTLEMENT
1. As a rule, the system attempts to combine all compatible transactions into a single billing document.
Yes/No. – Yes.
2. Is it possible to include both order-related and delivery-related items in the same billing document?
Yes/No. – Yes.
3. When an invoice split automatically happens in the system?
Ø When the header partners or the header data are not identical. E.g. Terms of payment
4. Can you customize the system so that item data also can be used as criteria to split the invoice?
Yes/No. – Yes. By entering the respective field criteria in the VBRK-ZUKRI field.
5. Can you customize the system so that for each individual sales document a invoice is created, even though collective billing is run?
Yes/No. – Yes. By entering the data transfer routine 3 in the copying control and by number of the reference document in VBRK-ZUKRI field
6. What is Invoice list?
Ø Invoice lists contain various billing documents (invoices, credit and debit memos) and can be sent to a payer on specified days or at certain intervals.
7. What customizations are required for creating an invoice list?
Ø Maintain condition type RL00 for factoring discount.
Ø Invoice list type should be assigned to each billing type.
Ø A factory calendar, which specifies when invoice lists are to be created, is to be assigned to payer master record.
Ø Create output condition records for output types LR00.
8. Can you cancel the invoice lists?
Yes/No. – Yes. A corresponding cancellation document is created in FI for factoring discount.
UNIT: 8 SPECIAL BUSINESS TRANSACTIONS
1. What types of Billing Plan are available in the system?
Ø Periodic Billing: to bill the full amount periodically at certain dates. E.g. Service agreements.
Ø Milestone Billing: in order to spread full amount over several dates within a billing plan. E.g. Plant engineering and construction.
2. Billing plan types are assigned where?
Ø Header level to sales document types
Ø Item level to the item categories.
3. What does a billing plan contain?
Ø Start and the end dates, horizon and the billing date.
4. What is the significance of billing date?
Ø Billing date determine how often billing is carried out. E.g. on first day of every month.
5. Can you set a billing block for each billing date in the item?
Yes/No. – Yes.
6. How many billing dates can you enter in a billing plan?
Ø We can enter as many billing dates per billing plan.
7. Can you change the dates that have already been billed in the billing plan?
Yes/No. – Yes.
8. What is retro-bill in the milestone billing?
Ø Changes that occur in the value after certain milestone billing documents have been created are included in the remaining billing dates.
9. How can you control billing date in the milestone-billing plan?
Ø A fixed date.
Ø Required to be updated with actual date of the milestone.
Ø Updated with the actual date of the milestone, if production is completed before the planned billing date.
10. In milestone billing, billing dates are blocked automatically for billing until the milestone is confirmed as completed.
Yes/No. – Yes.
11. What is a billing rule?
Ø Billing rule determines how the value to be billed on a particular date. E.g. fixed amount or a percentage.
12. What is the significance of date categories?
They have the control function at billing date level.
Ø Billing rule
Ø Billing type
Ø Billing block
Ø Fixed date
13. The following are true about down payments.
Ø Processing carried out using billing plan functionality.
Ø One or more down payment agreements are stored as a date in a billing plan.
Ø The value entered as down payment can be either fixed or percentage.
Ø Down payment agreement can be assigned directly to an item, or it can be defined as valid for all items in the order.
Ø Special condition type AZWR is used for down payment items in a sales document.
Ø As soon as the billing date is reached, a down payment request is created automatically by the system and sends it to the customer.
Ø Billing type FAZ is used for down payment request creation.
Ø Tax is determined and displayed automatically for down payment request.
Ø Down payment request is created automatically in FI.
14. How many billing document are created for installment payment?
Ø Only one billing document.
15. The following are true about installment invoice.
Ø Only one invoice is created.
Ø The installment value is entered always in percentage.
Ø A special installment payment term is defined.
Ø Payment term for each installment is defined.
Ø Each installment payment creates an accounts receivable line item posting in FI.
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